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Financial Services 2385 Irving Hill Rd Lawrence, KS 66045-7563 Telephone: 785-864-3441 Fax: 785-864-5025 www.kucr.ku.edu Non-Employee Travel Expense Report This report, with the proper documentation,
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How to fill out non-employee travel expense report
How to fill out a non-employee travel expense report:
01
Begin by filling in the header section of the report with your name, date, and contact information.
02
Provide details about the trip, including the purpose, duration, and dates of travel.
03
In the expense section, list all the expenses incurred during the trip, such as transportation, accommodation, meals, and any other relevant expenses.
04
For each expense, specify the amount and currency, as well as any receipts or supporting documents.
05
Calculate the total expenses at the bottom of the report.
06
If there were any pre-approved expenses, make sure to separate them from the general expenses and provide the necessary justifications.
07
Sign and date the report, indicating your agreement with the information provided.
08
Submit the completed report to the appropriate person or department responsible for processing non-employee travel expenses.
Who needs non-employee travel expense report?
01
Independent contractors: Non-employee individuals who are contracted to provide services for a company may need to submit a non-employee travel expense report to claim reimbursement for their travel expenses incurred on behalf of the company.
02
Consultants and freelancers: Professionals who are hired on a project basis or as independent contractors to provide specific services to a company may require a non-employee travel expense report to document and claim their travel-related expenses.
03
Guests and visitors: If an organization invites guests or visitors who are not regular employees but incur travel expenses related to their visit, they may be required to submit a non-employee travel expense report to seek reimbursement for their eligible expenses.
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