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REQUEST FOR RECORDS DISPOSITION AUTHORITY See Instructions on reverse GENERAL SERVICES ADMINISTRATION NATIONAL ARCHIVES AND RECORDSSERVICE WASHINGTON DC 20408 S M L B U S I lE SS MINIST TION In accordance with the pro ons of 44 US*C. 3303a the disposal request including amendments is approved except for items that mav be marked disposition not approved or withdrawn in column 10. If no records are proposed for disposal the signature of the Archivist is not Of fice of Adminis trative...
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How to fill out request for records disposition
How to fill out REQUEST FOR RECORDS DISPOSITION AUTHORITY
01
Begin by obtaining the REQUEST FOR RECORDS DISPOSITION AUTHORITY form from the appropriate agency website or office.
02
Fill in the agency name and address at the top of the form.
03
Provide a description of the records you wish to dispose of, including the title, nature of the records, and confirming their format.
04
Indicate the proposed disposal method for the records, whether it be destruction, transfer to storage, or archival.
05
Specify the retention period for the records, if applicable, according to the applicable regulations or policies.
06
Include the responsible individual’s information, including name, title, and contact details.
07
Sign and date the request to certify that the information provided is accurate and that you are authorized to make the request.
08
Submit the completed form to the designated records management office or authority as instructed.
Who needs REQUEST FOR RECORDS DISPOSITION AUTHORITY?
01
Government agencies that manage public records and need to dispose of records in compliance with legal and regulatory requirements.
02
Organizations that create or maintain records that have met their retention period and are seeking to dispose of them properly.
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People Also Ask about
What is the proper disposition for a permanent record?
If a document or record has historical value, your records disposition plans should include a transfer of ownership over to your archives. Should a record be sent to the archives, the retention period is indefinite, and it should be kept there permanently.
What is the disposition of your records?
“Disposition” means the final retention action carried out on a Record. This may include destruction, deletion, secure destruction or deletion, or transfer for archival review or to a third party.
What does disposition of records mean?
A record may be dispositioned when it has reached the end of its retention period. Disposition of records may entail destroying paper or electronic records, confidentially shredding records, or transferring records to the State Archives if they have been identified as “Notify Archives” on the Retention Schedule.
Which are the appropriate dispositions for records?
0:07 4:18 Value they can include things like routine correspondence. Meeting minutes or temporary data files.MoreValue they can include things like routine correspondence. Meeting minutes or temporary data files. The key characteristic of temporary records is that they have a limited retention.
What is a record disposal?
"Disposal" refers to the disposal of the record whether by physical destruction or transfer to the University Archives at the end of its retention period.
What is a disposition authority?
Disposition authority Legal approval empowering an agency to transfer permanent records to the National Archives or carry out the disposal of temporary records.
What is a disposition of records?
Disposition means those actions taken regarding Federal records after they are no longer needed in office space to conduct current agency business. These actions include: Transfer of records to agency storage facilities or NARA records centers. Transfer of records from one Federal agency to another.
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What is REQUEST FOR RECORDS DISPOSITION AUTHORITY?
REQUEST FOR RECORDS DISPOSITION AUTHORITY is a document submitted to obtain approval for the destruction or transfer of records that are no longer needed, as governed by federal regulations.
Who is required to file REQUEST FOR RECORDS DISPOSITION AUTHORITY?
Federal agencies and organizations handling federal records are required to file a REQUEST FOR RECORDS DISPOSITION AUTHORITY.
How to fill out REQUEST FOR RECORDS DISPOSITION AUTHORITY?
To fill out a REQUEST FOR RECORDS DISPOSITION AUTHORITY, complete the form with necessary details such as record series title, description, retention period, and the proposed method of disposal, ensuring compliance with applicable regulations.
What is the purpose of REQUEST FOR RECORDS DISPOSITION AUTHORITY?
The purpose of REQUEST FOR RECORDS DISPOSITION AUTHORITY is to formally request the approval for the disposition of records, ensuring that records management practices are compliant and that historic or valuable records are preserved properly.
What information must be reported on REQUEST FOR RECORDS DISPOSITION AUTHORITY?
The information that must be reported includes the title and description of the records, retention period, the legal authority for disposal, and the proposed disposition method.
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