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SILENT AND LIVE AUCTION DONATION SHEET COMPANY NAME: CONTACT NAME: COMPANY NUMBER: EMAIL: DONATION CATEGORY: LIVE: SILENT: DONATION DESCRIPTION: VALUE OF ITEM BEING DONATED: $ Yes, my donation will
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How to fill out silent and live auction
How to fill out silent and live auction:
01
Determine the goals and objectives: Set clear goals for your silent and live auction. Define the purpose of the event and what you hope to achieve from it. This will help guide your planning process.
02
Assemble a team: A successful silent and live auction requires a dedicated team. Recruit volunteers or staff members who can help with various aspects of the event, such as soliciting donations, organizing items, managing logistics, and promoting the auction.
03
Secure a venue and date: Find a suitable venue that can accommodate both the silent and live auction portions of your event. Consider factors such as capacity, accessibility, and amenities. Once you have a venue, choose a date that allows for ample preparation time and maximizes attendance.
04
Collect auction items: Reach out to local businesses, community members, and supporters to solicit donations for the auction. Aim for a diverse selection of items that cater to different interests and budgets. These could include gift certificates, experiences, unique artwork, or exclusive services.
05
Set up a bidding system: Determine how you will collect bids for the silent auction items. This could be done through a mobile bidding platform or traditional bid sheets. Develop a clear and user-friendly system that encourages participation and ensures a smooth bidding process.
06
Promote the auction: Spread the word about your silent and live auction to attract bidders. Utilize various marketing channels, such as social media, email newsletters, posters, and local press. Highlight the unique items available and emphasize the impact of supporting your cause through the auction.
07
Plan the event logistics: Create a detailed timeline and plan for the day of the auction. Arrange for necessary equipment, such as audiovisual systems, podium, and display tables. Ensure that there is a smooth transition between the silent and live auction portions.
08
Train volunteers or staff: Equip your team with the necessary knowledge and skills to run the auction smoothly. Conduct training sessions to familiarize them with the bidding process, item descriptions, and event logistics. This will help ensure that everyone is on the same page during the event.
09
Execute the auction: On the day of the event, set up the silent auction area and display the items attractively. Provide clear instructions on how to bid and answer any questions attendees may have. During the live auction, have an experienced auctioneer lead the proceedings and engage the audience.
10
Follow up and express gratitude: After the auction, send thank-you notes or emails to all the donors, volunteers, and attendees expressing your gratitude for their support. Share the success of the event and how their contributions made a difference in achieving your goals.
Who needs silent and live auction?
01
Non-profit organizations: Silent and live auctions are commonly used by non-profit organizations to raise funds for their causes. These auctions provide an opportunity to engage donors, generate excitement, and secure financial support.
02
Schools and educational institutions: Silent and live auctions are frequently organized by schools and educational institutions to gather resources for various projects, such as improving facilities, offering scholarships, or funding extracurricular activities.
03
Charity events and fundraisers: Many charity events and fundraisers incorporate silent and live auctions as a way to raise additional funds. These auctions help attract donors and incentivize their giving by offering unique items or experiences in return.
04
Businesses and community organizations: Silent and live auctions can also be organized by businesses and community organizations to support local initiatives, charitable causes, or to promote community engagement. These auctions allow businesses to give back and connect with their community.
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