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INVITATIONFORQUOTATION TAIPEI/2013/WB2G02/Shopping/115 29Oct2013 To, RDGSystems&SoftwarePvt. Ltd. 26/1A,AshutoshChowdhuryAvenue KOLKATA700019. Sub:InvitationforQuotationsforsupplyofGoods Packaged:TAIPEI/WB/WB2G02/143/COE
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How to fill out invitation for quotation
How to fill out an invitation for quotation:
01
Start by clearly stating the objective of the quotation. Specify the goods or services required, the quantities needed, and any specific requirements.
02
Include a deadline for submission of the quotation and mention the preferred method of submission (e.g., email, mail, or in-person delivery).
03
Provide all necessary contact information, including the name and address of your company, the contact person responsible for the quotation, and their contact details (phone number and email address).
04
Clearly outline any evaluation criteria that will be used to select the winning quotation. This may include factors such as price, quality, delivery time, payment terms, or any other relevant consideration.
05
If there are any terms and conditions applicable to the quotation process, such as non-disclosure agreements or specific legal requirements, make sure to include them in the invitation.
06
Make it clear that the invitation for quotation does not constitute a contract or commitment to purchase. It serves as a solicitation for competitive bids or proposals.
07
Proofread the invitation to ensure accuracy and clarity. Remove any unnecessary jargon or technical language that may confuse potential bidders.
Who needs an invitation for quotation:
01
Organizations or businesses looking to procure goods or services from external suppliers often require invitations for quotation. This can include government agencies, private companies, nonprofits, or any entity that regularly engages in procurement activities.
02
Industries that often use invitations for quotation include construction, manufacturing, information technology, healthcare, hospitality, and professional services, among others.
03
Large projects or complex procurement processes may require invitations for quotation to ensure a fair and competitive bidding process. This allows businesses to compare multiple quotes and select the best option based on their specific requirements and evaluation criteria.
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