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Addendum to Solicitation City Procurement Office/City of Tempe PO Box 5002 20 East 6th Street Tempe, AZ 85280 (480) 350-8324 www.tempe.gov/procurement This addendum will modify and/or clarify: Solicitation

How to fill out amendment to solicitation

How to fill out an amendment to solicitation:

1. Review the original solicitation: Start by thoroughly reading and understanding the original solicitation document. Pay close attention to any revisions, updates, or requirements mentioned in the original document.
2. Identify the changes or updates: Identify the specific changes or updates that need to be made to the original solicitation. This could include modifications to pricing, terms and conditions, scope of work, or any other relevant details.
3. Prepare the amendment document: Create a new document that clearly outlines the changes or updates. Include a title that indicates it is an amendment to the original solicitation. State the purpose of the amendment and provide a brief description of the changes being made.
4. Include supporting documentation: If necessary, attach any supporting documents or references that provide additional information related to the amendment. This could include revised specifications, drawings, or any other relevant documents.
5. Specify timeline and submission instructions: Indicate any important deadlines or submission requirements for the amended solicitation. This will ensure that vendors or contractors understand when and how to respond to the changes.
6. Notify interested parties: Once you have prepared the amendment document, distribute it to all interested parties. This may include potential bidders, vendors, contractors, or any other relevant stakeholders. Send it via email, post it on a procurement portal, or use any other communication method specified in the original solicitation.
7. Update the solicitation record: Keep a record of the amendment and any associated documentation. This will help maintain a clear audit trail and ensure transparency in the procurement process.

Who needs an amendment to solicitation?

1. Organizations issuing the solicitation: Whenever there is a need to make changes or updates to a solicitation, the organization that issued the original document needs to create an amendment.
2. Vendors, bidders, and contractors: Any party that has expressed interest in or plans to respond to the original solicitation should be provided with the amendment. This ensures that all potential parties are aware of any changes or updates and can adjust their bids or proposals accordingly.
3. Relevant stakeholders: Any other individuals or groups involved in the procurement process, such as project managers, procurement officers, or legal advisors, may also need to receive the amendment to stay informed and aligned with the changes being made.

For pdfFiller’s FAQs

What is amendment to solicitation?

An amendment to solicitation is a formal document that makes changes or additions to the original solicitation documents.

Who is required to file amendment to solicitation?

The contracting agency or entity issuing the solicitation is required to file the amendment to solicitation.

How to fill out amendment to solicitation?

To fill out an amendment to solicitation, contractors must carefully review the changes or additions specified in the document and provide any requested information or documentation.

What is the purpose of amendment to solicitation?

The purpose of amendment to solicitation is to provide clarification, corrections, or updates to the original solicitation documents in order to ensure fairness and transparency in the procurement process.

What information must be reported on amendment to solicitation?

The information reported on an amendment to solicitation may include changes to specifications, deadlines, requirements, terms and conditions, or any other relevant details.

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