Get the free REQUEST FOR QUOTATION - Shire of Ashburton

REQUEST FOR QUOTATION Reference: RFQ 002/2010 Date: 04 September 2010 Title: Provision of Consultancy Services Municipal Heritage Inventory (2010 Review) Closes: 3.00pm Thursday 30 September 2010

How to fill out request for quotation

How to fill out a request for quotation:

1. Start by gathering all the necessary information for your request. This includes the details of the product or service you are seeking, the quantity needed, any specific requirements or specifications, and the desired delivery date.
2. Begin the request by addressing the vendor or supplier you are sending it to. Include their company name, contact person, and complete address.
3. Include a clear and concise subject line indicating that this is a request for quotation. This helps the recipient to identify the purpose of your email or document.
4. Provide a brief introduction or background of your company and the purpose of this request. This will help the vendor to understand your needs and requirements better.
5. Create a detailed list of the items you require. Include the item name, description, quantity, unit price, and any additional details or specifications. This will ensure that the vendor can accurately provide a quotation based on your specific needs.
6. If there are any specific terms or conditions that the vendor needs to consider, such as payment terms or delivery requirements, clearly state them in the request.
7. Include a deadline for the vendor to submit their quotation. This allows you to have a clear timeline for decision-making and comparing different offers.
8. Provide your contact information, including your name, position, company name, email address, and phone number. This allows the vendor to easily reach out to you for any clarifications or follow-ups.

Who needs a request for quotation:

1. Businesses or organizations looking to purchase products or services from vendors or suppliers.
2. Project managers or procurement departments responsible for sourcing and procuring items needed for their projects or operations.
3. Individuals or organizations involved in tender processes or competitive bidding where multiple vendors compete to provide the best quotation for a specific requirement.

In summary, to fill out a request for quotation, gather the necessary information, address the vendor, provide a clear introduction, list the items and specifications, include any terms or conditions, set a deadline, and provide your contact information. A request for quotation is commonly used by businesses, project managers, and those involved in tender processes.

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What is request for quotation?

Request for quotation is a document used in procurement to invite potential suppliers to submit a quotation for goods or services.

Who is required to file request for quotation?

Individuals or organizations looking to purchase goods or services from suppliers are required to file a request for quotation.

How to fill out request for quotation?

Request for quotation can be filled out by providing detailed information about the goods or services required, quantity, quality standards, delivery timelines, and any other specific requirements.

What is the purpose of request for quotation?

The purpose of request for quotation is to gather competitive bids from potential suppliers in order to select the best offer that meets the buyer's requirements.

What information must be reported on request for quotation?

Information such as product or service specifications, quantity needed, delivery requirements, payment terms, and any other special instructions must be included in the request for quotation.