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Travel & Subsistence PolicyReviewDateResponsible Officer Director of Finance May 2007Director of Finance December 2009Chairman: Mrs Frances Street Chief Executive: Mrs Kathy Moran Repurpose of Issue/Description
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How to fill out travel amp subsistence policy
How to fill out a travel and subsistence policy:
01
Fill in the employee's name and contact information at the top of the form. Include their position or job title as well.
02
Indicate the purpose of the travel in the next section. Specify whether it is for business meetings, conferences, training, or other reasons.
03
Provide the dates and duration of the travel. Include the start and end dates, as well as any expected or estimated times of arrival or departure.
04
Specify the destination(s) of the travel. Include the city or cities that the employee will be visiting, as well as any additional locations they may be traveling to during their trip.
05
Outline the expected expenses for travel and subsistence. Include categories such as transportation (flights, trains, etc.), accommodation, meals, and any other relevant expenses. Provide a clear breakdown of estimated costs for each category.
06
Include any specific policies or guidelines related to travel and subsistence expenses. For example, specify the maximum amount allowed for certain expenses, any restrictions on certain types of accommodations or meals, or any required documentation for reimbursement.
07
Clarify the process for submitting expense claims and receiving reimbursement. Provide instructions on how to fill out expense claim forms, what supporting documents are required, and who to submit the forms to. Include any deadlines or timelines for submitting claims.
08
Include any additional information or instructions that may be relevant to the employee's travel. This could include information on travel insurance, required vaccinations or visas, or any health and safety precautions they should be aware of during their trip.
Who needs a travel and subsistence policy:
01
Companies or organizations that have employees who frequently travel for work purposes. This could include sales teams, consultants, or employees who need to attend conferences or events.
02
Organizations that want to ensure clear guidelines and procedures are in place for employees who travel and incur expenses on behalf of the company.
03
Employers who want to control costs and avoid any misuse or fraudulent claims related to travel and subsistence expenses.
04
Business owners or managers who want to ensure that employees are aware of their responsibilities and expectations when traveling for work.
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