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NAME: TNH0232016 DATE: February 25, 2016, TO: All Prospective Bidders The ADDENDUM NO. 1 RECEIPT ACKNOWLEDGEMENT FORM on the last page of this Addendum No. 1 must be signed and dated in the spaces

How to fill out to all prospective bidders

How to fill out to all prospective bidders:

1. Prepare a comprehensive and detailed bid document that outlines the project requirements, specifications, and expectations. Include all necessary information such as project scope, timeline, budget, and evaluation criteria.
2. Clearly state the submission deadline and method. Specify whether bids should be submitted electronically, physically, or both. Provide a clear address or online platform where bidders can send their proposals.
3. Include contact information for any clarification or questions bidders may have. This can be in the form of an email address, phone number, or designated point of contact.
4. Clearly define who needs to complete the bid document. Indicate if the bid is open to specific types of businesses or if it is open to all prospective bidders regardless of their industry or location.
5. Provide instructions on how to fill out the bid document accurately. Include any required forms, templates, or attachments that bidders need to complete and submit along with their proposal.
6. Communicate any mandatory pre-bid meetings or site visits that prospective bidders must attend. This ensures that they have a clear understanding of the project requirements and can ask any relevant questions before submitting their bid.
7. Inform all prospective bidders about the evaluation and selection process. Indicate whether it will be based solely on price or if other factors such as experience, quality, and references will also be taken into consideration.
8. Emphasize the importance of submitting bids on time. Late submissions may be disqualified, so it is crucial to adhere to the specified deadline.

Who needs to send the bid document to all prospective bidders:

1. The project owner or contracting authority who needs to identify suitable bidders and communicate the bidding process.
2. Any organization or company that wants to invite potential vendors or service providers to submit their bids for a specific project or contract.
3. Procurement departments or individuals responsible for managing the bidding process and ensuring all prospective bidders receive the necessary information to complete their proposals.

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