Get the free Data Dictionary Change Notice NHS Wales Informatics Service

Data Dictionary Change Notice NHS Wales Informatics Service Data Standards Subject(s): KC64 Community Dental Service Wales Return Approval Status: This DDC was approved by the DSC Subgroup on the

How to fill out data dictionary change notice

How to fill out a data dictionary change notice:

1. Start by opening the data dictionary change notice template or form provided by your organization. This form may be available online or as a physical document.
2. Begin by entering the relevant details of the change. This includes the date of the change notice, the name of the person making the change, and any other required identification information.
3. Next, provide a detailed description of the change. Explain what specific data elements or attributes are being modified, added, or removed. Be as clear and concise as possible to ensure accuracy.
4. Indicate the reason for the change. This could be due to a software update, system upgrade, or any other valid reason. Providing a clear explanation helps stakeholders understand the purpose behind the change.
5. Identify any potential impacts or dependencies resulting from the change. Consider how this modification may affect other systems, processes, or users. Document any actions that may need to be taken to address these effects.
6. If applicable, include screenshots or diagrams to visually represent the change. This can be particularly helpful when illustrating data schema modifications or user interface updates.
7. Review all the information in the change notice to ensure accuracy and completeness. Double-check any supporting documentation or evidence to avoid any misunderstandings or discrepancies.
8. Once you are satisfied with the content, save the change notice document. If it is an electronic form, click on the appropriate save button or follow any instructions provided by your organization for saving and submitting the notice.

Who needs a data dictionary change notice?

A data dictionary change notice may be required by various stakeholders involved in managing and maintaining a database. These stakeholders may include:

1. Database administrators: They are responsible for overseeing the structure and organization of the database and need to be informed about any changes made to the data dictionary.
2. Developers: If the database is used by software applications, the development team needs to be aware of any modifications to the data dictionary to ensure that the software continues to function properly.
3. Data analysts: Individuals or teams who rely on the data dictionary to understand the data and generate insights may need to be notified of any changes to the dictionary.
4. Business owners or managers: They need to understand how the changes to the data dictionary may impact their operations and make informed decisions based on the modifications.
5. Compliance officers: If the database is subject to regulatory requirements, compliance officers may need to review and approve any changes made to the data dictionary to ensure compliance is maintained.

Overall, anyone who directly or indirectly interacts with or relies on the data stored in the database should be notified of the changes through a data dictionary change notice.

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