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SOLE SOURCE APPROVAL FORM PURPOSE: In accordance with the College s Procurement Policy, this form must accompany requests for the sole source procurement of commodities, nonprofessional services,

How to fill out sole source approval form

How to fill out sole source approval form:

1. Start by reading the instructions provided on the form. This will give you a clear understanding of what information is required and how to fill out each section.
2. Begin with the basic details section, which typically includes your name, contact information, and the date. Make sure to provide accurate and up-to-date information.
3. Next, proceed to the vendor information section. This is where you will provide details about the vendor you plan to use for the purchase. Include the vendor's name, address, contact information, and any other relevant details.
4. In the description of goods or services section, provide a detailed explanation of what you intend to purchase from the vendor. Be specific and thorough to ensure clarity.
5. If applicable, indicate the reasons why you believe this purchase should be considered a sole source. This could include factors such as unique expertise, specialized equipment, or proprietary processes.
6. In the cost section, provide an estimate of the total cost of the purchase. This should include all relevant expenses, such as shipping fees, taxes, and any additional charges.
7. If required, provide any supporting documentation or justification for the sole source request. This could include quotes from other vendors, letters of recommendation, or any other evidence that supports your decision to select this particular vendor as the sole source.
8. Review the form thoroughly before submitting it. Double-check all the information provided to ensure accuracy and completeness.
9. Sign and date the form in the designated area to indicate your agreement and understanding of the information provided.
10. Finally, submit the completed form to the appropriate department or individual responsible for reviewing and approving sole source requests.

Who needs sole source approval form:

1. Organizations that have established policies and procedures requiring the use of sole source approval forms.
2. Individuals or departments responsible for procurement and purchasing within an organization.
3. Those who intend to make a purchase from a vendor who is the only available or suitable option for a specific good or service needed.

For pdfFiller’s FAQs

What is sole source approval form?

The sole source approval form is a document used to request approval to purchase goods or services from a vendor without requesting competitive bids.

Who is required to file sole source approval form?

Any department or individual within an organization who wants to make a purchase from a specific vendor without competitive bidding may be required to file a sole source approval form.

How to fill out sole source approval form?

The sole source approval form typically requires the requester to provide information about the vendor, the product or service being purchased, the reason for selecting the vendor, and any supporting documentation.

What is the purpose of sole source approval form?

The purpose of the sole source approval form is to ensure transparency and accountability in the procurement process, even when competitive bidding is not required.

What information must be reported on sole source approval form?

The sole source approval form may require information such as the vendor's name and contact information, a description of the goods or services being purchased, the justification for selecting the vendor, and any other relevant details.

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