Get the free Silent Auction Procurement Form - United Way of Thurston County - unitedway-thurston

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How to fill out silent auction procurement form

How to fill out a silent auction procurement form:

1. Start by obtaining a copy of the silent auction procurement form. This form is typically provided by the event organizers or can be downloaded from their website.
2. Begin by providing your personal information. This includes your name, address, phone number, and email address. Some forms may also require you to provide your organization's name and contact information if applicable.
3. Fill in the item or service you are offering for donation. Include a brief description of the item or service and its estimated value. If you have any special instructions or restrictions regarding the donation, make sure to mention them clearly.
4. Indicate any promotional benefits you are willing to provide. This can include items such as logo placement, advertising opportunities, or recognition during the event. Be specific about what you are offering to maximize interest from potential bidders.
5. Consider adding an expiration date for the donation. This will help organizers manage the timeline for auction preparations and avoid any unused donations.
6. Sign and date the form to verify your consent for the donation. If required, include any additional signatures from your organization or legal representatives.

Who needs a silent auction procurement form?

1. Event Organizers: Silent auction procurement forms are essential for event organizers to manage and track the donations received. It helps them keep a record of each donation item or service, its value, and any associated promotional benefits.
2. Donors: Individuals or organizations that wish to contribute to a silent auction can use the procurement form to provide details about their donation, ensuring that it is appropriately recognized and included in the event.
3. Bidders: While bidders don't need the procurement form itself, they benefit from its existence as it helps ensure that all donated items/services are properly documented and presented during the auction. This transparency allows bidders to make informed decisions and increases their trust in the event.

In summary, filling out a silent auction procurement form involves providing personal information, describing the donated item or service, offering any promotional benefits, and signing the form. The form is crucial for event organizers, donors, and bidders to facilitate the success of a silent auction.

For pdfFiller’s FAQs

What is silent auction procurement form?

The silent auction procurement form is a document used to record and track the items or services donated for a silent auction.

Who is required to file silent auction procurement form?

Organizations or individuals hosting a silent auction event are required to file the silent auction procurement form.

How to fill out silent auction procurement form?

The silent auction procurement form typically requires information such as donor name, item description, estimated value, and donation date.

What is the purpose of silent auction procurement form?

The purpose of the silent auction procurement form is to accurately document and report all donations received for the silent auction event.

What information must be reported on silent auction procurement form?

Information required on the silent auction procurement form may include donor details, item description, estimated value, and donation date.

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