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CPC US BANK PROCUREMENT CARD (P-Card) HANDBOOK M: GENERAL ACCOUNTING FINANCE Procurement Card Master Forms & Docs P-Card Handbook.docx Page 1 Revised 8/2/2013 TABLE OF CONTENTS (There are hyperlinks
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How to fill out p-card - cal poly
How to fill out p-card - Cal Poly:
01
Start by accessing the p-card form provided by Cal Poly's purchasing department.
02
Fill in your personal information, such as your name, department, and contact information.
03
Indicate the purpose of the p-card purchase by selecting the appropriate category from the provided options.
04
Provide a detailed description of the items or services you plan to purchase using the p-card. Be as specific as possible to ensure accurate record-keeping.
05
Specify the account to be charged for the purchase by entering the appropriate account code.
06
If you are making a purchase from a vendor not currently listed in Cal Poly's system, provide the necessary vendor information, such as name, address, and contact details.
07
Review the p-card form to ensure all the information is accurate and complete.
08
Obtain any necessary approvals or signatures required by your department or organization.
09
Submit the completed p-card form to the designated p-card coordinator or purchasing department.
Who needs p-card - Cal Poly:
01
Faculty: Faculty members may need a p-card to make authorized purchases for academic or research-related purposes.
02
Staff: Staff members responsible for purchasing goods or services for their respective departments may require a p-card for streamlined procurement.
03
Students: Students involved in approved activities or projects that require purchasing can also be issued a p-card for convenience and efficiency.
04
Authorized Administrators: Certain administrators may be granted p-cards to make authorized purchases on behalf of the university.
Overall, anyone who needs to make authorized purchases in a convenient and timely manner while adhering to Cal Poly's purchasing policies and guidelines may require a p-card.
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