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I-9 Overview PURPOSE: To verify employment eligibility and identify all workers hired in the US after November 6, 1986. CURRENT REVISION REQUIRED: Expiration date: 8/31/12 The current form can be

How to fill out form i-9 overview

How to Fill out Form I-9 Overview:

1. Obtain the latest version of Form I-9: Visit the official website of the U.S. Citizenship and Immigration Services (USCIS) to download Form I-9. Make sure you always use the most recent version to ensure compliance.
2. Review the instructions: Familiarize yourself with the instructions provided with Form I-9. These instructions will guide you through the completion of the form and provide you with important information regarding employment eligibility verification.
3. Section 1: Employee Information and Attestation: The employee must complete Section 1 of Form I-9 no later than the first day of employment. The employee should provide their full legal name, address, date of birth, and other required personal information. They must also attest to their employment authorization status.
4. Section 2: Employer or Authorized Representative Review and Verification: The employer or authorized representative must complete Section 2 within three business days of the employee's first day of employment. This section requires the employer to physically examine and verify the employee's identity and employment authorization documents.
5. Document selection: The employee must present specific types of documents to establish their identity and work eligibility. These documents may include a U.S. passport, Permanent Resident Card, or other valid identification documents. Refer to the "List of Acceptable Documents" provided within Form I-9 instructions.
6. Document examination and verification: The employer or authorized representative must examine the employee's original documents in person. Ensure that the documents are valid, unexpired, and relate to the employee presenting them. Compare the information on the documents with the information filled out in Section 1 of Form I-9.
7. Completing Section 2: Record the required information from the employee's documents in Section 2 of Form I-9. This includes document title, issuing authority, document number, expiration date (if applicable), and the date employment begins. Sign and date Section 2 as an employer or authorized representative.
8. Retention and storage: The employer must retain Form I-9 for as long as the employee is employed, and for a certain period after the employment ends. Ensure that the completed form is securely stored and easily accessible for inspection by authorized government officers if needed.

Who needs Form I-9 Overview?

1. All employers in the United States: Form I-9 is required for all employers in the United States, regardless of industry or company size. It is used to verify the employment eligibility and identity of every employee hired, including U.S. citizens and non-citizens.
2. Employees: All employees hired on or after November 6, 1986, are required to complete Form I-9. This includes full-time, part-time, temporary, and seasonal workers. Employees must complete Section 1 of Form I-9, providing accurate and truthful information regarding their employment eligibility and identity.
3. Employers' authorized representatives: Employers may appoint authorized representatives to complete Form I-9 on their behalf. These representatives can be individuals internally assigned by the employer or external agents hired for this specific purpose. Authorized representatives must follow the same guidelines and procedures as the employer themselves to ensure proper completion of the form.

For pdfFiller’s FAQs

What is form i-9 overview?

Form I-9 is used for verifying the identity and employment authorization of individuals hired for employment in the United States.

Who is required to file form i-9 overview?

Employers are required to file Form I-9 for all employees hired to work in the United States.

How to fill out form i-9 overview?

Form I-9 is filled out by both the employee and employer, where the employee provides their identity and work authorization documents, and the employer verifies and records the information.

What is the purpose of form i-9 overview?

The purpose of Form I-9 is to ensure that all individuals hired for employment in the U.S. are authorized to work.

What information must be reported on form i-9 overview?

Form I-9 requires information such as the employee's full name, date of birth, social security number, and documentation to prove their identity and work authorization.

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