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How to fill out employment eligibility verification

How to fill out employment eligibility verification:

1. Obtain the Form I-9: Start by obtaining the employment eligibility verification form, also known as Form I-9, from the U.S. Citizenship and Immigration Services (USCIS) website or by requesting a physical copy from your employer.
2. Read the instructions: Before beginning to fill out the form, carefully read the instructions provided with the Form I-9. These instructions provide important information on how to complete each section accurately.
3. Section 1: The employee's responsibility: In Section 1 of the Form I-9, the employee is required to provide their full legal name, date of birth, social security number (if applicable), and their current residential address. They must also indicate their citizenship or immigration status and sign and date the form. Ensure to provide accurate and complete information.
4. Section 2: Employer's responsibility: In Section 2, the employer is responsible for reviewing the employee's documentation to establish their identity and employment authorization. The employee must present specific documents from the designated list of acceptable documents mentioned in the Form I-9 instructions. The employer must then examine the documents and record the document title, issuing authority, document number, expiration date (if applicable), and the date these documents are physically examined. The employer must also provide their name, title, business name, address, and sign and date the form.
5. Section 3: Reverification and rehires: Section 3 is used for reverification of employment authorization or for updating/rehiring existing employees. Follow the instructions provided in the Form I-9 to determine when and how to complete this section, if applicable.

Who needs employment eligibility verification?

1. Employers: All employers in the United States are required to properly complete and retain an employment eligibility verification form, Form I-9, for each employee hired after November 6, 1986, regardless of the employee's citizenship or immigration status.
2. Employees: Every individual hired for employment in the United States, including citizens and noncitizens, must complete the Form I-9 to verify their identity and employment authorization. The employee's responsibility is to accurately and truthfully complete Section 1 of the form and provide the necessary documentation to their employer for verification.
3. Federal contractors: In addition to the general requirement, federal contractors and subcontractors are subject to additional employment eligibility verification obligations under the Federal Acquisition Regulation (FAR) E-Verify clause. They must use the E-Verify system to confirm the eligibility of their employees to work in the United States.

Note: The specific requirements and procedures for employment eligibility verification may vary, so it is important to consult the current guidelines, instructions, and regulations provided by the USCIS or seek legal advice if needed.

For pdfFiller’s FAQs

What is employment eligibility verification?

Employment eligibility verification is the process of verifying that an employee is legally eligible to work in the United States.

Who is required to file employment eligibility verification?

All employers in the United States are required to file employment eligibility verification for their employees.

How to fill out employment eligibility verification?

Employment eligibility verification forms, such as Form I-9, must be filled out by the employer and the employee, and documentation proving eligibility to work must be provided.

What is the purpose of employment eligibility verification?

The purpose of employment eligibility verification is to ensure that employees are authorized to work in the United States and to prevent illegal hiring practices.

What information must be reported on employment eligibility verification?

Employment eligibility verification forms typically require information such as the employee's full name, date of birth, Social Security number, and documentation verifying identity and work authorization.

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