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MISSISSIPPI STATE UNIVERSITY REQUISITION SOLE SOURCE PURCHASE PAGE of NO: Automatic -------------------------------------------------------------------------------------------------------------------------------------------------------------------------SUGGESTED

How to fill out sole source purchase

1. To fill out a sole source purchase, you first need to gather all the necessary information related to the purchase. This includes identifying the specific goods or services that you need to procure, along with their quantities and specifications. Additionally, you should gather any supporting documentation that may be required, such as quotes or estimates from potential suppliers.
2. Once you have all the relevant information, you need to complete the necessary forms or documentation required by your organization or institution. This typically includes a sole source justification form, which explains why the purchase must be made from a specific supplier and why other options are not suitable or available.
3. In the justification form, you should clearly articulate the reasons for selecting the particular supplier, highlighting their expertise, unique capabilities, or specialized equipment that make them the sole source for the goods or services you require. This section should be detailed and supported by any relevant evidence or testimonials.
4. In addition to the justification form, you may need to fill out other purchase-related documents, such as a purchase order or requisition form, depending on your organization's procurement procedures.
5. Prior to submitting the completed forms, it is advisable to review them thoroughly to ensure accuracy and completeness. Double-check all the information provided, including contact details, quantities, and specifications to avoid any potential errors or delays in the procurement process.
6. Once you are satisfied with the accuracy of the forms, submit them to the appropriate department or procurement office within your organization. They will then review and process your request according to their established procedures.

Who needs sole source purchase?

1. Sole source purchases are typically required when there is only one supplier or vendor capable of providing the specific goods or services needed. This can occur in situations where the items are highly specialized, proprietary, or where the supplier has unique expertise or technology that is not easily replicated by other competitors.
2. Government agencies may also require sole source purchases in certain circumstances, such as when national security concerns are involved, or when a specific supplier is already under contract for a similar project and extending their services makes logistical or financial sense.
3. Some organizations or institutions may have internal policies that prioritize sole source purchases to streamline procurement processes or take advantage of established relationships with trusted suppliers.

In summary, filling out a sole source purchase involves gathering all the necessary information, completing justification forms, and submitting the relevant documents. Sole source purchases are typically required when there is only one supplier capable of providing the needed goods or services, or in specific circumstances mandated by governing entities or organizational policies.

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What is sole source purchase?

Sole source purchase is a procurement method where a contract is awarded without competitive bidding.

Who is required to file sole source purchase?

Government agencies and organizations may be required to file sole source purchase depending on their procurement policies.

How to fill out sole source purchase?

Sole source purchase forms must be filled out with the necessary details of the procurement justification and approval process.

What is the purpose of sole source purchase?

The purpose of sole source purchase is to streamline the procurement process for certain goods or services that can only be provided by one supplier.

What information must be reported on sole source purchase?

Information such as the justification for sole sourcing, approval from relevant authorities, and vendor details must be reported on sole source purchase.