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TOWN OF TISDALE OFFICE USE RECREATION & PARKS DEPARTMENT Box 1057 Tisdale, SK S0E 1T0 Phone: 8732154 Fax 8734147 Email: recreation townoftisdale.com IN DATE IN # TISDALE Reflex JOHN BARRON AUDITORIUM

How to fill out tenant file maintenance and

How to fill out tenant file maintenance and:

1. Start by gathering all necessary documents related to the tenant. This includes lease agreements, payment records, communication logs, and any other relevant paperwork.
2. Create a folder or a digital storage system to organize these documents. Label each file clearly for easy retrieval in the future.
3. Review the tenant file maintenance form provided by your property management company or create a template if one is not available.
4. Begin filling out the form by entering the tenant's basic information such as their name, contact details, and lease start and end dates.
5. Document any renewal or termination notices served to the tenant during their tenancy period.
6. Include details about rent payments, such as the amount paid, due dates, and any late fees imposed.
7. Record any maintenance requests made by the tenant, along with the actions taken to address them.
8. Document any communication with the tenant, whether it is through phone calls, emails, or in-person conversations. This can help track important discussions or agreements.
9. Attach copies of important documents such as lease agreements and receipts to the tenant file for easy reference.
10. Review the completed tenant file maintenance form for accuracy and completeness before saving or submitting it.

Who needs tenant file maintenance and:

1. Property managers and landlords: Tenant file maintenance is essential for property management companies and landlords to keep track of all relevant tenant information, lease agreements, payments, and communication history. It helps in managing the property effectively and resolving any disputes that may arise.
2. Tenants: Keeping their own copy of tenant file maintenance is beneficial for tenants as it allows them to easily access important information and documents related to their tenancy. It also helps in maintaining clear communication with the landlord or property manager.

Note: It's important to consult the specific guidelines and requirements provided by your property management company or applicable laws in your jurisdiction when filling out tenant file maintenance forms.

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