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N M 25 GENERAL CORRESPONDENCE *B State of New Mexico i ft ENERGY, MINERALS and NATURAL RESOURCE?DEPARTMENT Santa Fe, New Mexico 87505 C0 cm. 5SSr 0 N MEMORANDUM OF MEETING O CONVERSATION R Telephone

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1. Start by gathering all the necessary information and documents related to the correspondence. This may include names, addresses, dates, and any relevant reference numbers or attachments.
2. Begin by addressing the correspondence appropriately. Clearly indicate the recipient's name, job title, organization, and address. If necessary, include any specific department or division.
3. Write a concise and clear subject line that accurately reflects the content of the correspondence. This helps the recipient quickly understand the purpose of the communication.
4. Open the correspondence with a polite and professional greeting. This can be as simple as "Dear Sir/Madam" or a more specific salutation if you have a personal relationship with the recipient.
5. Clearly state the purpose of the correspondence in the opening paragraph. This should be a brief summary of the main points you wish to communicate.
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7. Consider using bullet points or numbered lists to organize information and make it more easily digestible.
8. Summarize the main points of your correspondence in the closing paragraph and restate any desired actions or next steps.
9. End the correspondence with a polite and professional closing. This can be phrases like "Sincerely," "Best regards," or "Thank you," followed by your name and contact information.
10. Always proofread your correspondence for grammar and spelling errors before sending it.

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