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IMPERIAL SUGAR LIMITED (FORMERLY COLONY SUGAR MILLS LIMITED) FORM OF PROXY I/We of being member of IMPERIAL SUGAR LIMITED and holder of Ordinary Shares as per Registered Folio / CDC Participant I.D.

How to fill out form of proxy

How to fill out a form of proxy:

1. Obtain the form: The first step is to locate and obtain the specific form of proxy that is required for your situation. This form is typically provided by the organization or company that will be holding a meeting or making important decisions that require proxy voting.
2. Fill in personal information: Begin by filling in your personal details accurately and completely. This typically includes your full name, address, contact information, and any other required identification details. Make sure to double-check the accuracy of the information before proceeding.
3. Identify the meeting or event: Specify the name, date, and location of the meeting or event for which the proxy is being given. This ensures that your proxy vote is applied to the correct occurrence.
4. Provide specific instructions: Indicate how you want your vote to be cast. This can include voting for or against certain resolutions, electing specific individuals, or giving the proxy holder discretion to vote as they see fit. Clearly state your intentions to avoid any misinterpretation.
5. Sign and date the form: In order for the form to be valid, it must be signed and dated. Make sure to sign your full legal name as it appears on the form and include the date of signing. This indicates your consent and authorization for the proxy holder to vote on your behalf.
6. Submit the form: Once you have completed the form, follow the provided instructions to submit it to the appropriate party. This may involve submitting it in person, mailing it, or using an online submission platform, depending on the requirements of the organization or company.

Who needs a form of proxy?

1. Shareholders: Shareholders of a company may need a form of proxy if they are unable to attend a general meeting or vote in person. By appointing someone as their proxy, shareholders can still have their votes count and participate in decision-making processes.
2. Members of organizations: Members of various types of organizations, such as clubs, associations, or non-profit groups, may require a form of proxy when important matters are to be decided and their physical presence is not feasible.
3. Investors: Investors in investment trusts, mutual funds, or other financial instruments may need a form of proxy to have their say in crucial decisions regarding the investment strategy or the appointment of board members.

In summary, filling out a form of proxy involves obtaining the correct form, providing personal information, specifying the meeting details, giving voting instructions, signing and dating the form, and submitting it to the appropriate party. Forms of proxy are typically needed by shareholders, members of organizations, and investors in various financial instruments to ensure their vote counts when physical presence is not possible.

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