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SOLE SOURCE REQUEST FOR PTE SERVICES APPROVAL AND JUSTIFICATION FORM Portland City Code Chapter 5.68 Professional, Technical and Expert Service Contracts provides that if services or expertise required

How to fill out sole source doc

How to fill out sole source doc:

1. Begin by gathering all relevant information and documentation pertaining to the sole source situation. This may include detailed specifications, quotations, or any other supporting documents that demonstrate the need for a sole source procurement.
2. Identify the purpose of the sole source doc and clearly state the reasons why it is necessary. This may involve explaining the unique characteristics of the product or service being procured, any proprietary information, or any other justifications for not seeking competitive bids.
3. Include a detailed description of the product or service being acquired, highlighting its features, functions, and any specific requirements. This should provide enough information for the reader to understand the nature of the sole source procurement.
4. Specify the intended timeline for the procurement process. Include the expected start and end dates, along with any related milestones or deliverables.
5. Outline the budget for the sole source procurement, including all associated costs such as purchase price, installation, ongoing maintenance, and any other expenses that may be incurred.
6. Provide a justification for selecting the specific supplier or contractor. This may involve explaining their expertise, track record, quality of work, or any other factors that make them uniquely qualified for the job.
7. Include the terms and conditions of the agreement, such as payment terms, warranties, and any other relevant contractual information.
8. Obtain the necessary signatures and approvals from appropriate parties, such as department heads, procurement officers, or legal representatives, depending on the organization's structure.
9. Make copies of the completed sole source doc for record keeping and distribute the original to the appropriate stakeholders involved in the procurement process.

Who needs sole source doc:

1. Organizations or government agencies that procure goods or services through a non-competitive bidding process.
2. Businesses or suppliers seeking to demonstrate their eligibility and qualification for a sole source procurement opportunity.
3. Individuals or teams responsible for managing procurement activities within an organization.

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What is sole source doc?

Sole source doc is a document used to declare that a product or service can only be sourced from one particular supplier.

Who is required to file sole source doc?

Any individual or organization who needs to procure a product or service that is only available from a single supplier.

How to fill out sole source doc?

The sole source doc typically requires information about the product or service, justification for why it can only be sourced from one supplier, and any supporting documentation.

What is the purpose of sole source doc?

The purpose of sole source doc is to provide transparency in procurement processes and ensure that products or services are being sourced in a fair and competitive manner.

What information must be reported on sole source doc?

The information reported on sole source doc typically includes details about the product or service, supplier information, justification for sole sourcing, and any relevant supporting documentation.