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Report to Board of Administration From: Benefits Administration Committee Robert A. Chick, Chairperson Elizabeth L. Greenwood Barker Khorasanee SUBJECT: Agenda of: AUGUST 27, 2013, ITEM: III-B 2014

How to fill out report to board of

How to Fill Out a Report to the Board of Directors:

1. Clearly define the purpose of the report: Start by identifying the specific reason for creating the report to the board of directors. Is it to provide updates on the company's financial performance, to propose new strategies, or to highlight significant achievements? Having a clear purpose will help determine the content and structure of the report.
2. Gather all relevant data and information: Collect all the necessary data and information that are directly related to the purpose of the report. This may include financial statements, sales figures, market analysis, project updates, or any other relevant data. Ensure that the information is accurate, up-to-date, and presented in a clear and organized manner.
3. Structure the report effectively: Divide the report into distinct sections to make it easier for the board members to navigate and understand the content. Typically, a report to the board of directors includes an executive summary, background information, key findings, recommendations, and a conclusion. Use headings, subheadings, and bullet points to make the report visually appealing and user-friendly.
4. Provide a concise executive summary: The executive summary is a brief overview of the entire report that highlights the most important points and recommendations. It should provide a clear understanding of the key takeaways of the report without going into too much detail. The executive summary is often the first section read by board members, so it needs to be engaging and concise.
5. Present data and findings: Use graphs, charts, tables, or other visual aids to present data and findings in a clear and understandable manner. Visual representations can help board members quickly grasp complex information and make informed decisions. Include a brief analysis or explanation of the data to provide context and insights.
6. Make actionable recommendations: Based on the findings and analysis, provide clear and actionable recommendations to the board of directors. These recommendations should align with the purpose of the report and address any specific challenges or opportunities identified. Present the recommendations in a logical and persuasive manner, supporting them with relevant data and evidence.
7. Conclude the report effectively: Summarize the main points of the report, emphasizing the key takeaways and the significance of the findings and recommendations. Consider highlighting any potential risks or obstacles that may arise from implementing the recommendations. Conclude with a strong closing statement that reinforces the importance of the report and highlights the potential positive impact of acting upon the recommendations.

Who Needs a Report to the Board of Directors?

1. Company executives: Executives, including CEOs, presidents, and senior managers, often require reports to the board of directors to keep them informed about the company's performance and to seek approval for important decisions or initiatives.
2. Board of directors: The board of directors is responsible for the governance and strategic direction of the company. They rely on reports to make informed decisions, assess performance, monitor compliance, and ensure the company's long-term success.
3. Shareholders and investors: Shareholders and investors may also require reports to the board of directors as they represent the owners of the company. These reports provide transparency and accountability, allowing shareholders and investors to stay informed about the company's activities and financial performance.

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