Get the free Sole source justification form - Community Action Association of ... - thecaap

COMMUNITY SERVICES BLOCK GRANT. Department of Community & Economic Development Title: Sole Source Contracts Directive # 2012-13 Effective: May 1, 2012 1.0 Purpose To provide Community Services Block

How to fill out sole source justification form

How to fill out a sole source justification form?

Start by providing the necessary information:

1. Fill out your personal details such as name, title, department, and contact information.
2. Specify the project or purchase for which you are seeking sole source justification.

Explain why the purchase cannot be obtained through competitive bidding:

1. Provide a detailed explanation of why the product or service being sought is unique or proprietary.
2. Highlight any specific features or functionalities that are only available from a sole source supplier.
3. Mention any previous attempts made to obtain the product or service through competitive bidding and the reasons for failure.

Include any supporting documentation:

1. Attach any relevant documents, such as brochures, technical specifications, or quotes, that demonstrate the uniqueness or exclusive availability of the product or service.
2. If applicable, provide any testimonials or references from other organizations that have previously used the same sole source supplier.

Consider the cost and budget implications:

1. Justify the cost of the sole source purchase by explaining any cost savings, efficiency gains, or other benefits associated with it.
2. Compare the cost of the sole source purchase with potential competitive options, and explain why the sole source option provides the best value.

Who needs a sole source justification form?

Government agencies:

1. Federal, state, or local government entities may need to fill out a sole source justification form when they are making non-competitive purchases.
2. This allows them to demonstrate transparency and accountability in their procurement processes.

Educational institutions:

1. Schools, colleges, and universities may need to fill out a sole source justification form when they are seeking unique products or services for academic or operational purposes.
2. This helps ensure that the institution is making informed decisions and utilizing their resources effectively.

Non-profit organizations:

1. Non-profit organizations may need to complete a sole source justification form when they are making purchases that are not subject to competitive bidding.
2. This allows them to provide documentation and justify their procurement decisions to their boards, donors, or funding agencies.

In summary, filling out a sole source justification form requires providing personal details, explaining why competitive bidding is not feasible, including supporting documentation, and considering cost implications. This form may be needed by government agencies, educational institutions, and non-profit organizations, among others, to ensure transparency and accountability in their procurement processes.

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What is sole source justification form?

The sole source justification form is a document used to explain why a purchase is being made from a single source without competitive bidding.

Who is required to file sole source justification form?

Anyone making a purchase from a single source without competitive bidding is required to file the sole source justification form.

How to fill out sole source justification form?

The sole source justification form is typically filled out by providing a description of the purchase, reasoning for choosing a single source, and any other relevant information.

What is the purpose of sole source justification form?

The purpose of the sole source justification form is to ensure transparency and accountability in purchases made without competitive bidding.

What information must be reported on sole source justification form?

The sole source justification form typically requires information such as the vendor's name, the reason for not using competitive bidding, and the cost of the purchase.