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SAMPLE UTILITY LETTER The following language is to be on the letterhead of the appropriate city department or utility company providing the specific utility service: Date Address letter to: Missouri

How to fill out sample utility letter

Steps to fill out a sample utility letter:

1. Start by clearly stating your name and contact information at the top of the letter. This includes your full name, address, phone number, and email address.
2. Address the letter to the appropriate utility company. Include their name, address, and any relevant customer service or account number if applicable.
3. In the opening paragraph, introduce yourself and state the purpose of the letter. Be concise and clear about what you are requesting or addressing in the letter.
4. The body of the letter should include any important details or information related to your utility account or request. This may include explaining any issues or concerns you have, providing account numbers or relevant dates, or describing any changes you need to make to your account.
5. If you are making a specific request, be sure to clearly state what it is and why you are making it. For example, if you need to change your billing address, provide the new address and any necessary supporting documentation.
6. In the closing paragraph, summarize your request or concerns and express any additional information or details that may be relevant. Thank the utility company for their attention and include a polite and professional closing, such as "Sincerely" or "Best regards."
7. Before sending the letter, proofread it for any errors or typos. Make sure all the necessary information is included and that your letter is clear and concise.

Who needs a sample utility letter?

1. Individuals who have issues or concerns with their utility accounts, such as billing discrepancies, service interruptions, or changes in account information.
2. Renters who need to provide proof of utility payments or changes to their utility services to their landlords or property managers.
3. Homeowners who are applying for new utility services or need to update their existing accounts due to changes in occupancy or ownership.
4. Businesses or organizations that need to communicate with utility providers regarding account information, service requests, or any other related matters.

Remember, it's important to format and tailor your utility letter to meet your specific needs and the requirements of the utility company you are addressing.

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