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AQUILA THREE PEAKS HIGH INCOME FUND 380 Madison Avenue, Suite 2300 New York, New York 10017 June 21, 2013, Dear Shareholder: A special shareholder meeting of Aquila Three Peaks High Income Fund will

How to fill out a special shareholder meeting

How to Fill Out a Special Shareholder Meeting:

1. Be Prepared: Gather all necessary documents and information required for the meeting, such as the agenda, minutes of the previous meeting, financial reports, and any other relevant materials.
2. Set the Agenda: Determine the topics that need to be discussed and decided upon during the meeting. This may include important company updates, voting on strategic decisions, electing board members, or approving financial matters.
3. Notify Shareholders: Notify all shareholders about the special meeting well in advance. Provide them with the date, time, and location of the meeting, along with the agenda and any supporting materials they may need to review before attending.
4. Conduct the Meeting: Start the meeting by welcoming the attendees and reading out the agenda. Follow the predetermined order of business, allowing sufficient time for discussion, questions, and voting on each agenda item.
5. Document the Proceedings: Assign someone to take minutes during the meeting, recording all decisions, discussions, and outcomes. These minutes will serve as an official record of the meeting and should be distributed to shareholders after the meeting.
6. Vote and Approve Resolutions: If any decisions require shareholder approval, conduct a formal vote. Shareholders may vote in person or through proxy, depending on the company's bylaws. Ensure that the voting process is fair and transparent.
7. Close the Meeting: Summarize the main decisions and actions taken during the meeting. Thank all attendees for their participation and contributions. Inform shareholders of any follow-up tasks or future meetings that may be required.

Who Needs a Special Shareholder Meeting:

1. Companies undergoing significant changes or facing major decisions may require a special shareholder meeting. This can include mergers, acquisitions, corporate restructuring, or changes in company policies.
2. Shareholders who hold a significant number of shares or have specific rights as per the company's bylaws may also request a special shareholder meeting if they believe it is necessary to address specific concerns or issues.
3. Additionally, regulatory bodies or legal requirements may mandate holding special shareholder meetings in certain situations, such as amending the company's articles of incorporation, approving significant financial transactions, or seeking shareholder approval for certain actions.

In summary, a special shareholder meeting should be properly prepared, with a set agenda, and all relevant shareholders should be notified. The meeting should be conducted in an organized manner, with proper documentation of proceedings and voting on crucial matters. Special shareholder meetings are typically needed for companies undergoing significant changes or facing important decisions, as well as when regulatory or legal requirements demand shareholder approval for certain actions.

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What is a special shareholder meeting?

A special shareholder meeting is a meeting called by a company's board of directors to address specific issues or decisions that require shareholder approval.

Who is required to file a special shareholder meeting?

The board of directors of a company is typically responsible for calling and filing a special shareholder meeting.

How to fill out a special shareholder meeting?

A special shareholder meeting can be filled out by submitting the necessary documentation and notifying shareholders of the meeting details, agenda, and voting procedures.

What is the purpose of a special shareholder meeting?

The purpose of a special shareholder meeting is to address specific issues or decisions that require shareholder approval, such as major corporate changes or important business decisions.

What information must be reported on a special shareholder meeting?

The information reported on a special shareholder meeting typically includes the agenda, proposed resolutions, voting procedures, and any other relevant details.