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Be used for the verification process and must be retained with the I-9. However, employers are still responsible for completing the I-9. Privacy Act Notice.

How to fill out employment eligibility verification

How to fill out employment eligibility verification:

1. Obtain the necessary forms: Start by acquiring the Employment Eligibility Verification form, also known as Form I-9, from the U.S. Citizenship and Immigration Services (USCIS) website. Ensure you have access to the latest version of the form.
2. Gather required documentation: Both the employee and employer must complete their respective sections of the form. The employee needs to provide acceptable documents to verify their identity and employment eligibility. These documents can include a passport, driver's license, Social Security card, or a combination of other approved documents. The employer must examine these documents to ensure their authenticity and record the information on the form.
3. Complete Section 1: The employee must fill out Section 1 of Form I-9, which includes personal information such as their full name, address, date of birth, and Social Security number (if applicable). Additionally, they must indicate their employment authorization status by checking the appropriate box and signing and dating the form.
4. Complete Section 2: The employer is responsible for completing Section 2 of the form. This section must be filled out within three business days of the employee's first day of work. The employer needs to physically examine the employee's original documents to verify their authenticity and identity. They should record the document title, issuing authority, document number, and expiration date (if applicable) on the form.
5. Retain the form: Once both sections of the form are completed correctly, the employer must retain the document for the specified period. The form should be kept on file for at least three years from the individual's date of hire or for one year after their employment is terminated, whichever is later. Employers should store these forms separately from regular personnel files and make them available for inspection if required by authorized government personnel.

Who needs employment eligibility verification?

1. All U.S. employers: Employment eligibility verification is required for all U.S. employers, regardless of their size or industry. It applies to both citizens and noncitizens who are hired, recruited, or referred for a fee. It is essential to ensure that all new employees, regardless of their nationality, complete the I-9 form and provide proper documentation to verify their eligibility to work in the United States.
2. Newly hired employees: Every individual who starts working for an employer must complete the employment eligibility verification process. This includes full-time, part-time, and seasonal employees. The verification aims to confirm that the employee is authorized to work in the United States, maintaining compliance with federal immigration laws.
3. Remote or virtual workers: It is crucial to note that employment eligibility verification applies to remote or virtual workers as well. Even if the employee is not physically present at the employer's location, they still need to complete Form I-9 and provide the required documentation. Employers must establish a reliable process to verify the employee's identity and eligibility remotely, following the guidelines provided by USCIS.

Remember, it is essential to consult the USCIS website or seek legal advice to ensure compliance with the latest regulations and guidelines regarding employment eligibility verification.

For pdfFiller’s FAQs

What is employment eligibility verification?

Employment Eligibility Verification, commonly known as Form I-9, is a document used by employers to verify the identity and employment authorization of individuals hired to work in the United States.

Who is required to file employment eligibility verification?

All employers in the United States are required to file employment eligibility verification for each employee hired, regardless of citizenship or national origin.

How to fill out employment eligibility verification?

Employers must ensure that all sections of Form I-9 are accurately completed, including the employee's personal information, document information, and employer attestation. Employees must provide valid and acceptable documents to verify their identity and work authorization.

What is the purpose of employment eligibility verification?

The purpose of employment eligibility verification is to ensure that individuals hired to work in the United States are authorized to do so and to prevent unlawful discrimination based on citizenship or national origin.

What information must be reported on employment eligibility verification?

Employment eligibility verification requires information such as the employee's full name, date of birth, social security number (if applicable), and documents used to verify identity and work authorization.

How do I complete employment eligibility verification online?

Easy online employment eligibility verification completion using pdfFiller. Also, it allows you to legally eSign your form and change original PDF material. Create a free account and manage documents online.

How do I edit employment eligibility verification online?

With pdfFiller, the editing process is straightforward. Open your employment eligibility verification in the editor, which is highly intuitive and easy to use. There, you’ll be able to blackout, redact, type, and erase text, add images, draw arrows and lines, place sticky notes and text boxes, and much more.

How do I fill out the employment eligibility verification form on my smartphone?

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