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How to fill out form i-9 employment eligibility

How to fill out Form I-9 employment eligibility:

1. The first step is to obtain the latest version of Form I-9 from the U.S. Citizenship and Immigration Services (USCIS) website. Make sure you have the correct edition as older versions may not be accepted.
2. Section 1 of the form must be completed by the employee on the first day of employment. It requires providing personal information such as full name, address, date of birth, Social Security Number (if applicable), and citizenship or immigration status.
3. Ensure that all fields in Section 1 are accurately filled out. If any sections are left empty or the information is incomplete, it could delay or jeopardize the employment eligibility verification process.
4. The employer is responsible for completing Section 2 of the form. This should be done within three business days from the employee's first day of work. The employer must physically inspect the original documents presented by the employee to establish their identity and work authorization.
5. The List of Acceptable Documents page on Form I-9 provides details on the various documents an employee can present to establish their identity and employment eligibility. Commonly accepted documents include a U.S. passport, Permanent Resident Card, and Social Security card.
6. When reviewing the employee's documents, the employer must ensure that they are valid, unexpired, and belong to the person presenting them. The employer should record the document title, issuing authority, document number, and expiration date in Section 2.
7. The employer or authorized representative must sign and date Section 2, indicating that they have physically examined the documents provided by the employee and that they reasonably appear to be genuine and relate to the person presenting them.
8. Some employees may require additional steps or documents, such as those with temporary employment authorization or foreign nationals. It is crucial to review the instructions provided with Form I-9 or consult the USCIS handbook for guidance on specific cases.

Who needs Form I-9 employment eligibility:

1. All employers in the United States are required by law to complete Form I-9 for every employee hired after November 6, 1986, to verify their identity and employment eligibility.
2. This requirement applies to both citizens and non-citizens, including lawful permanent residents, refugees, and individuals authorized to work for a specific period of time.
3. All employees, regardless of their position or the number of hours they work, are subject to the Form I-9 verification process.
4. Failure to properly complete and retain Form I-9 for each employee can lead to severe penalties for employers, including fines and possible criminal charges.

It is crucial for both employees and employers to understand the process of filling out Form I-9 employment eligibility accurately and promptly. By doing so, they can ensure compliance with federal laws and regulations regarding employment verification.

For pdfFiller’s FAQs

What is form i-9 employment eligibility?

Form I-9 employment eligibility is a form used by employers to verify the identity and employment eligibility of their employees.

Who is required to file form i-9 employment eligibility?

All employers in the United States are required to file Form I-9 for each employee they hire, to verify their identity and employment eligibility.

How to fill out form i-9 employment eligibility?

Form I-9 should be completed by the employee on their first day of work, and the employer should review and verify the documents presented by the employee within 3 business days.

What is the purpose of form i-9 employment eligibility?

The purpose of Form I-9 is to verify the identity and employment eligibility of employees hired in the United States.

What information must be reported on form i-9 employment eligibility?

Form I-9 requires employees to provide their full legal name, date of birth, social security number, and information about the documents used to establish identity and eligibility to work.

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