Get the free Sole Source Approval Form.doc - brookhaven

Town of Brookhaven Long Island Sole Source Approval Form Date: Department: Requisition#: Please supply the following information for sole source justification: 1. Do other companies make similar commodities

How to fill out sole source approval formdoc

How to fill out sole source approval formdoc:

1. Start by reviewing the purpose of the form and understanding its requirements. Ensure that you are familiar with the guidelines and restrictions associated with sole source procurement.
2. Begin by entering the necessary contact information on the form, including your name, title, department, and contact details. This information will help identify you as the requester.
3. Clearly state the justification for the sole source procurement. Provide a detailed explanation of why this particular supplier or vendor is the only viable option for the requested goods or services. Include any supporting documentation or evidence to strengthen your case.
4. Specify the goods or services being requested, along with their quantities or estimated costs. Be as specific as possible to avoid any confusion.
5. If applicable, include any alternative suppliers or vendors that were considered and why they were not selected. This will demonstrate that you have thoroughly explored all options before requesting sole source procurement.
6. Seek the necessary approvals and signatures from the appropriate individuals. This may include your supervisor, department head, or any other individuals involved in the procurement process. Ensure that all required signatures are obtained before submitting the form.
7. Review the completed form for accuracy and completeness. Double-check all entered information, attachments, and supporting documentation to ensure that everything is in order.
8. Submit the sole source approval formdoc to the designated department or procurement office, following the established submission process. Keep a copy of the completed form for your records.
9. Follow up with the relevant parties to ensure that the form has been received and is being processed. Keep track of any updates or feedback regarding the approval status.

Who needs sole source approval formdoc?

1. Organizations or individuals who are seeking to procure goods or services from a specific supplier or vendor without a competitive bidding process may require sole source approval. This could be due to reasons such as the supplier having exclusive rights to the requested goods or services, specialized expertise, unique product offerings, or urgent timelines that cannot be met through alternative sources.
2. Government agencies and departments, educational institutions, and other entities that adhere to strict procurement regulations often require sole source approval to ensure transparency and accountability in their purchasing processes.
3. Individuals responsible for procurement decision-making and budget management within an organization may be required to complete the sole source approval formdoc in order to justify their procurement choices and demonstrate the need for sole source procurement.

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What is sole source approval formdoc?

The sole source approval formdoc is a document used to request approval for a sole source procurement, meaning a purchase from a single source without going through a competitive bidding process.

Who is required to file sole source approval formdoc?

Any individual or department within an organization that is seeking to make a sole source procurement is required to file the sole source approval formdoc.

How to fill out sole source approval formdoc?

The sole source approval formdoc can be filled out by providing information about the vendor being proposed, the reason for the sole source procurement, and any supporting documentation to justify the decision.

What is the purpose of sole source approval formdoc?

The purpose of the sole source approval formdoc is to ensure transparency and accountability in the procurement process by documenting the justification for bypassing the competitive bidding process.

What information must be reported on sole source approval formdoc?

The sole source approval formdoc must include details about the vendor, the product or service being purchased, the reason for selecting the vendor as the sole source, and any supporting documentation to justify the decision.