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Suite 1230, 777 Horny Street Vancouver, British Columbia Canada V6Z 1S4 Telephone: (604) 694-0021 Facsimile: (604) 694-0063 Website: www.petaquilla.com NOTICE OF ANNUAL GENERAL MEETING OF SHAREHOLDERS

How to fill out notice of annual general

How to fill out notice of annual general:

1. Start by including the name of the organization or company at the top of the notice.
2. Write the date and time of the annual general meeting, along with the location where it will take place.
3. Clearly state the purpose of the meeting and outline the agenda. This should include any specific items that will be discussed or voted upon.
4. Provide information on who is eligible to attend the annual general meeting. This can include shareholders, members, or stakeholders of the organization.
5. Include any special instructions or requirements for attending the meeting, such as registration or proxy voting.
6. State whether any documents or reports will be presented at the meeting and provide instructions on how attendees can access or obtain those materials.
7. Include the contact information of a designated person who can answer any questions or provide further information about the annual general meeting.
8. Finally, sign the notice of annual general with your name and position within the organization.

Who needs notice of annual general:

1. Shareholders: Notice of annual general is important for shareholders as it informs them about the upcoming meeting where they have the right to attend, vote, and voice their opinions on important matters related to the company.
2. Members: If the organization has members, they also need to receive notice of the annual general meeting. This gives them the opportunity to participate in decision-making, discuss issues relevant to the organization, and elect or appoint representatives.
3. Stakeholders: Depending on the nature of the organization, stakeholders such as employees, customers, suppliers, or partners may also need to receive notice of the annual general meeting. This allows them to stay informed about the organization's progress, future plans, and any potential impacts on their interests.

To comply with legal requirements and ensure transparency, it is crucial to distribute the notice of annual general to all relevant parties in a timely manner, providing them with the necessary information to participate effectively in the meeting.

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What is notice of annual general?

The notice of annual general meeting is a formal notification sent to shareholders informing them about the date, time, and location of the annual general meeting.

Who is required to file notice of annual general?

The company's board of directors is responsible for filing the notice of annual general meeting.

How to fill out notice of annual general?

The notice of annual general meeting can be filled out by using a template provided by the company's legal department or corporate secretary.

What is the purpose of notice of annual general?

The purpose of the notice of annual general meeting is to provide shareholders with information about the upcoming meeting and give them an opportunity to participate in the decision-making process of the company.

What information must be reported on notice of annual general?

The notice of annual general meeting must include the date, time, and location of the meeting, agenda items, proposed resolutions, and voting procedures.