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SIR Tender Documentation Request for Quotation for the supply of rugged small form factor embedded Processor solution with dual XML sites for airborne radar to the SIR RFQ 5130/03/06/2016 RFQ Number:

How to fill out request for quotation for

How to fill out a request for quotation:

1. Introduction: Start by entering your company's name, address, and contact information at the top of the request for quotation (RFQ) form.
2. Project details: Provide a clear and concise description of the project or the product/service you are requesting a quotation for. Include specifications, quantities, and any other relevant details that would help potential suppliers understand your requirements.
3. Delivery requirements: Specify the desired delivery date or the timeframe within which you expect the goods or services to be provided.
4. Pricing information: Clearly state the currency you prefer, any tax obligations, and the pricing structure you require. If there are any specific terms or conditions related to pricing, such as discounts for bulk orders or payment terms, make sure to mention them.
5. Terms and conditions: Include any terms and conditions that suppliers should be aware of, such as warranty requirements, quality standards, technical specifications, or specific certifications needed.
6. Evaluation criteria: If there are specific factors you will consider when evaluating the quotations, such as price, quality, or past performance, mention them in the RFQ. This will allow suppliers to align their proposals accordingly.
7. Submission instructions: Clearly state the deadline by which suppliers should submit their quotations, along with the preferred mode of submission (e.g., email, physical mail, online portal). Also, include the contact details of the person or department to whom the quotations should be addressed.

Who needs a request for quotation:

1. Procurement departments: Companies with a centralized procurement function use RFQs to gather information and compare offers from multiple suppliers, ensuring they make the best purchasing decisions.
2. Project managers: When initiating a new project or requiring specific goods or services for a project, project managers can use an RFQ to obtain competitive quotes and select the most suitable suppliers.
3. Small businesses and startups: RFQs can be beneficial for small businesses or startups that may not have an established supplier network. They can use RFQs to explore multiple options and negotiate competitive pricing.

Remember, the RFQ process ultimately depends on your specific business needs. It is essential to tailor the RFQ to your requirements and ensure that all necessary information is included to receive accurate and competitive quotations.

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