Get the free Purchase Order Change Request Form - Office of Purchasing - purchasing louisiana

UNIVERSITY OF LOUISIANA AT LAFAYETTE OFFICE OF PURCHASING PURCHASE ORDER CHANGE REQUEST FORM Purchase Order No. FORM PUR114 Date: Vendor Name/LID Contact Person: Item No. Phone Extension: If PO has

How to fill out purchase order change request

1. To fill out a purchase order change request, gather all relevant information, such as the original purchase order number, vendor details, and a detailed description of the requested change.
2. Begin by clearly stating the purpose of the change request and explaining the reason behind it. This could include a change in product quantity, adding or removing items from the order, or modifying shipping details.
3. Include specific details such as the new item numbers, quantities, and any other necessary specifications. It is crucial to be as detailed as possible to avoid confusion or misunderstandings.
4. Provide a clear timeline for the change request. Specify if the change is needed immediately or if it can be accommodated within a certain timeframe.
5. If there are any cost implications associated with the change, clearly outline them. Calculate the estimated cost difference and mention whether an additional payment or credit will be required.
6. Include your contact information, such as your name, department, and contact number, so that the vendor can reach you for any clarifications or updates regarding the change request.

Now, let's discuss who needs a purchase order change request:

1. Purchasing department: The purchasing department initiates the purchase order change request to modify the existing purchase order based on changing requirements or circumstances.
2. Vendors/suppliers: Vendors or suppliers require a purchase order change request to ensure accurate processing and timely delivery of the requested changes.
3. Internal departments: Different internal departments, such as finance, logistics, or production, may also require a purchase order change request to ensure smooth operations based on changing needs.

In conclusion, to fill out a purchase order change request, gather all relevant information, clearly state the purpose, provide detailed specifications, include a timeline and any cost implications. This request is needed by the purchasing department, vendors/suppliers, and internal departments to facilitate accurate and efficient order modifications.

For pdfFiller’s FAQs

What is purchase order change request?

A purchase order change request is a formal document used to request alterations to an existing purchase order.

Who is required to file purchase order change request?

Anyone who needs to make changes to an existing purchase order is required to file a purchase order change request.

How to fill out purchase order change request?

To fill out a purchase order change request, you will need to include the details of the original purchase order, the requested changes, and any applicable justification for those changes.

What is the purpose of purchase order change request?

The purpose of a purchase order change request is to formalize and document any alterations or updates to a purchase order.

What information must be reported on purchase order change request?

The purchase order change request should include details of the original purchase order, the changes requested, the reason for the changes, and any relevant supporting documentation.

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