Get the free Single Source Justification - ccri

Noncompetitive Bid Request Single Source Justification Form State of Rhode Island, Department of Administration Division of Purchases One Capitol Hill, Providence www.purchasing.ri.gov Rhode Island,

How to fill out single source justification

How to fill out single source justification:

1. Start by clearly identifying the need for a single source procurement. Single source justification is typically required when there is only one supplier capable of fulfilling a specific requirement or when there is an urgent need that cannot be met through a competitive bidding process.
2. Provide a detailed description of the required goods or services. Be specific about the specifications, quantities, and any unique characteristics required. This will help establish why the particular supplier is the only one capable of meeting these specific needs.
3. Justify the need for selecting a single source by providing adequate reasons. This could include factors such as proprietary knowledge, specialized expertise, or a unique technology that only the chosen supplier possesses. Additionally, explain any time-sensitive or urgent reasons that necessitate a single source procurement.
4. Conduct a thorough market analysis to demonstrate that there are no other viable alternatives available. This should involve researching and documenting efforts made to identify potential suppliers and soliciting competitive bids. Provide evidence of inquiries made and any responses received.
5. Ensure all necessary approvals are obtained before proceeding with the single source procurement. This may involve obtaining authorization from relevant decision-makers within the organization or following established procurement processes and guidelines.

Who needs single source justification:

1. Organizations or departments that require goods or services that can only be sourced from a single supplier due to their specialized expertise or proprietary knowledge.
2. Projects with urgent or time-sensitive requirements that cannot be met through the traditional competitive bidding process.
3. Situations where the quantity or specifications of the required goods or services are uniquely tailored and cannot be met by other suppliers.

By following the above steps, individuals responsible for filling out single source justification can ensure that the process is properly documented and justified, helping to maintain transparency and accountability in procurement decisions.

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What is single source justification?

Single source justification is a document used to explain why a contract was awarded without a competitive bidding process.

Who is required to file single source justification?

Government agencies and organizations that award contracts without a competitive bidding process are required to file single source justification.

How to fill out single source justification?

Single source justification can be filled out by providing a detailed explanation of why the contract was awarded without competition, including the rationale, justification, and any relevant supporting documents.

What is the purpose of single source justification?

The purpose of single source justification is to ensure transparency and accountability in the awarding of contracts, and to demonstrate that the contract was awarded in the best interest of the organization.

What information must be reported on single source justification?

Single source justification must include the rationale for awarding the contract without competition, the description of the goods or services being procured, the contract value, and the justification for selecting the specific vendor.