Get the free Purchasing Card Instructions for Purchasing Card Applications - finance upenn
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University of Pennsylvania Purchasing Card Instructions for Purchasing Card Applications 1. Please complete the Cardholder Application, Purchasing Card Agreement, and Manager/Approver information.
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How to fill out purchasing card instructions for
How to fill out purchasing card instructions:
01
Start by gathering all the necessary information and documents such as the purchasing card itself, any relevant invoices or receipts, and the purchasing card instructions.
02
Read through the purchasing card instructions carefully to understand the specific guidelines and requirements for filling out the card.
03
Begin by entering the date of the purchase on the purchasing card.
04
Enter the vendor's name or business name on the appropriate field.
05
If there is a specific account or project code associated with the purchase, enter it in the designated space.
06
Enter the description of the purchase, providing as much detail as possible to accurately describe what was purchased.
07
Indicate the quantity and unit price of the items purchased.
08
Multiply the quantity by the unit price to calculate the total cost.
09
Double-check all the information entered on the card for accuracy and completeness.
10
Sign and date the card to confirm that the information provided is true and accurate.
11
Attach any relevant invoices or receipts to the purchasing card, making sure they are securely fastened.
12
Finally, submit the completed purchasing card along with the supporting documents according to the designated process or system in your organization.
Who needs purchasing card instructions for:
01
Any employee who has been issued a purchasing card to make business-related purchases.
02
Managers and supervisors who oversee employees who use purchasing cards.
03
Finance or accounting personnel responsible for reviewing and reconciling purchasing card transactions.
04
Compliance officers or auditors who need to ensure that purchasing card transactions adhere to company policies and regulations.
05
Any individual or department involved in the purchasing card program, including administrators and support staff.
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What is purchasing card instructions for?
Purchasing card instructions are used to provide guidance on the proper use of purchasing cards for making business-related purchases.
Who is required to file purchasing card instructions for?
All employees or cardholders who are issued a purchasing card are required to file purchasing card instructions.
How to fill out purchasing card instructions for?
Purchasing card instructions can be filled out by providing details on the approved vendors, spending limits, and purchasing guidelines.
What is the purpose of purchasing card instructions for?
The purpose of purchasing card instructions is to ensure that purchasing cards are used appropriately and in compliance with company policies.
What information must be reported on purchasing card instructions for?
Information such as approved vendors, spending limits, and purchasing guidelines must be reported on purchasing card instructions.
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