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Policies and Procedures Manual Associate Degree and Certificate of Credit Requirements Policy No. 02:02:00 Appendix C Page 1 of 1 REQUEST FOR REPLACEMENT DIPLOMA This form is to be completed by: Students

How to fill out request for replacement diploma

How to Fill Out a Request for Replacement Diploma:

1. Obtain the necessary form: Contact the educational institution or university from which you received your original diploma to inquire about the process for requesting a replacement diploma. They will provide you with the appropriate form to fill out.
2. Fill out personal information: On the request form, provide your full name, contact details, and any other personal information as required. Make sure to double-check the accuracy of the information before submitting the form.
3. Specify the reason for replacement: Indicate the reason why you need a replacement diploma. Common reasons include loss or damage of the original diploma, updating personal information on the diploma, or applying for further education or employment.
4. Provide identification proof: Depending on the institution's requirements, you may need to provide identification proof. This can include a photocopy of your identification card, passport, or any other official document that verifies your identity.
5. Mention original diploma details: Include details about your original diploma, such as the degree or qualification obtained, the year of graduation, and any other relevant information requested by the institution. This will assist them in locating your records and producing an accurate replacement.
6. Pay any applicable fees: Some institutions may charge a fee for processing a request for a replacement diploma. Check the guidelines provided with the form or contact the institution to determine if any payment is required, and follow the instructions for submitting the fee.

Who needs a request for replacement diploma?

1. Graduates who have lost their original diploma: If you have misplaced or lost your original diploma, you will need to submit a request for a replacement to obtain a new copy.
2. Graduates with a damaged diploma: In cases where the original diploma has been damaged or compromised, a replacement diploma may be requested to ensure the integrity and presentability of the document.
3. Graduates seeking updated information: If you have legally changed your name or need to update any personal information on your diploma, you will require a replacement diploma reflecting the correct details.

Remember to contact the educational institution directly to confirm their specific requirements and procedures for requesting a replacement diploma.

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