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APPENDIX 3 Rev d. 5/15/09 CLIENT APARTMENT REJECTION FORM Facility Name: Code: Date: / / Case #: SSN: — Last Name: First Name: MI: DOB: / / Family Composition: # Adults # Children I, am I rejecting

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Who needs client apartment rejection form?

1. Landlords or property management companies who wish to reject a client's application for renting an apartment.
2. Individuals or entities responsible for processing rental applications and notifying applicants of the rejection.

How to fill out client apartment rejection form:

1. Obtain the form: Contact your local housing authority, property management association, or search online for a printable client apartment rejection form.
2. Fill in contact information: Begin by providing your name, title, and contact details, such as phone number and email address. This information will allow the applicant to reach out for any further inquiries.
3. Fill in the applicant's information: Input the applicant's name and contact information, including their phone number and email address. This ensures accurate identification and effective communication.
4. Specify the rejection reason: Clearly state the reason for rejecting the client's apartment application. Common reasons may include unsatisfactory credit history, failure to meet income requirements, or a negative rental history. Provide as much detail as possible to avoid confusion or misinterpretation.
5. Attach supporting documentation: If applicable, include any supporting documentation that influenced the rejection decision. This could involve credit reports, reference letters, or previous rental history reports. Make sure to maintain confidentiality and comply with privacy laws.
6. Include next steps or alternative options: Offer guidance to the applicant by providing information on possible next steps or alternative housing options. This can include suggesting the applicant improve their credit score, providing resources for affordable housing programs, or recommending other available apartments.
7. Sign and date the form: Conclude the client apartment rejection form by signing and dating it. This signature represents your acknowledgement and agreement with the information provided on the form.
8. Provide copies: Make copies of the filled-out rejection form for your records and distribute one to the applicant. This ensures transparency and provides both parties with a documented record of the rejection.
9. Keep records: Keep the copy of the client apartment rejection form, along with any supporting documentation, in a secure and organized manner. This will help track and reference previous applications and decisions if needed in the future.

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