Get the free JUSTIFICATION FOR NON-COMPETITIVE PURCHASES AND/OR CONTRACTS - southwest tn

1 JUSTIFICATION FOR NON-COMPETITIVE PURCHASES AND/OR CONTRACTS 1. Description of service to be acquired: 2. Explanation of the need for or requirement placed on the ...

How to fill out justification for non-competitive purchases

How to fill out justification for non-competitive purchases:

Clearly state the need for the purchase:

1. Identify the specific item or service required.
2. Explain why it is necessary and how it will address a specific problem or meet a specific need.

Provide a detailed description of the item or service:

1. Include specifications, quantity, and any relevant technical details.
2. If applicable, mention any specific brand or model requirements.

Justify the selection of a non-competitive vendor:

1. Explain why it is not possible to obtain the item or service through a competitive process.
2. Provide reasons such as unique expertise, proprietary software, or sole supplier.

Estimate the cost:

1. Include a breakdown of all anticipated expenses, including taxes, shipping, and handling.
2. Provide supporting documentation or quotes from the vendor if available.

Evaluate potential alternatives:

1. Assess if there are any alternative methods or sources that were considered and explain why they were not suitable.
2. Highlight any efforts made to explore competitive options.

Present the value for money:

1. Justify the proposed cost by demonstrating the value the purchase will bring to the organization.
2. Evaluate the benefits and advantages it will provide in comparison to the cost.

Who needs justification for non-competitive purchases:

1. Any individual or department within an organization that wishes to make a non-competitive purchase may need to provide justification.
2. This could include employees responsible for procurement, budgeting, or decision-making processes.
3. The need for justification may vary depending on the organization's internal policies, financial thresholds, or government regulations.
4. It is important to consult the organization's procurement policies or guidelines to determine the specific individuals or departments involved in the justification process.

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What is justification for non-competitive purchases?

Justification for non-competitive purchases is a document that explains the reasons why a purchase was made without a competitive bidding process.

Who is required to file justification for non-competitive purchases?

The individual or department making the non-competitive purchase is required to file the justification.

How to fill out justification for non-competitive purchases?

The justification for non-competitive purchases should include details on why the purchase was necessary, why the competitive bidding process was not used, and how the selected vendor was chosen.

What is the purpose of justification for non-competitive purchases?

The purpose of justification for non-competitive purchases is to ensure transparency and accountability in the purchasing process, and to demonstrate that the purchase was made in the best interest of the organization.

What information must be reported on justification for non-competitive purchases?

The justification for non-competitive purchases must include details on the vendor selected, the price of the purchase, the reasoning behind not using competitive bidding, and any other relevant information.