Get the free WRITTEN RECORD OF PROCUREMENT HISTORY CHECKLIST

Michigan Department of Transportation. 3140 (03 8). WRITTEN RECORD OF PROCUREMENT HISTORY ... Retain this form in your procurement file. Page 1 of2. Your procurement file is your diary explaining

How to fill out written record of procurement

How to fill out a written record of procurement:

1. Start by clearly identifying the purpose of the procurement. This could be the acquisition of goods, services, or works for a specific project or organizational need.
2. Include the date and time of the procurement. This helps establish a timeline and ensures accuracy in recording the procurement process.
3. Provide detailed information about the procured item or service. Include specifications, quantities, quality requirements, and any other relevant details that describe what is being procured.
4. Identify the supplier or contractor involved in the procurement. Include their name, contact information, and any relevant identification numbers.
5. Clearly mention the agreed price or terms of the procurement. This includes the cost, payment schedule, and any additional terms and conditions that both parties have agreed upon.
6. Record any specific delivery or performance requirements. This includes deadlines, milestones, or any other conditions that need to be met by the supplier or contractor.
7. If applicable, mention any warranties or guarantees associated with the procured item or service. This will help ensure that there is clarity regarding any potential liability or maintenance obligations.
8. Include a section for signatures from both the buyer and the supplier or contractor. This confirms that both parties have reviewed and agreed to the contents of the written record of procurement.

Who needs a written record of procurement:

1. Organizations involved in procurement processes, such as companies, government agencies, or non-profit organizations, need a written record of procurement. This helps maintain transparency, accountability, and compliance with procurement regulations.
2. Individual departments within organizations may also require a written record of procurement to track their own procurement activities, maintain records for audits, or assess the performance of suppliers or contractors.
3. Regulatory bodies, governing authorities, or auditors may request access to written records of procurement to ensure compliance with procurement laws, policies, and procedures.

Overall, a written record of procurement is essential for maintaining transparency, accountability, and compliance in procurement processes. It serves as a documented evidence of the procurement activities and helps organizations and stakeholders in assessing the effectiveness and efficiency of their procurement practices.

For pdfFiller’s FAQs

How can I send written record of procurement for eSignature?

Once your written record of procurement is ready, you can securely share it with recipients and collect eSignatures in a few clicks with pdfFiller. You can send a PDF by email, text message, fax, USPS mail, or notarize it online - right from your account. Create an account now and try it yourself.

How do I edit written record of procurement online?

With pdfFiller, you may not only alter the content but also rearrange the pages. Upload your written record of procurement and modify it with a few clicks. The editor lets you add photos, sticky notes, text boxes, and more to PDFs.

How do I fill out written record of procurement using my mobile device?

The pdfFiller mobile app makes it simple to design and fill out legal paperwork. Complete and sign written record of procurement and other papers using the app. Visit pdfFiller's website to learn more about the PDF editor's features.