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Form Approved OMB NO.07040188 DATA ITEM DESCRIPTION Public reporting burden for collection of this information is estimated to average 110 hours per response, including the time for reviewing instructions,
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How to fill out data item description form
How to fill out a data item description form:
01
Start by gathering all the necessary information about the data item you want to describe. This may include its name, purpose, type, format, source, and any other relevant details.
02
Begin the form by providing the basic details of the data item, such as its name and a brief description of its purpose. This will help others understand what the data item is used for.
03
Specify the type of data item you are describing. Is it textual, numerical, categorical, or some other type? This will help categorize and organize the data effectively.
04
Describe the format of the data item. Is it in a specific file format, database structure, or Excel sheet? Mention any specific requirements or constraints related to the data item's format.
05
Indicate the source of the data item. Is it generated internally within your organization, obtained from a third-party source, or collected from user input? Knowing the source can provide context and help in validating the data.
06
If applicable, mention any dependencies or relationships the data item has with other data items. This can include foreign key relationships in a database or dependencies with other data sets.
07
Provide any additional information or instructions that are relevant to the data item. This can include data validation rules, data governance policies, or any specific considerations when using or analyzing the data item.
Who needs a data item description form:
01
Data analysts and scientists: They require accurate and detailed descriptions of data items to effectively analyze and interpret the data.
02
Data engineers and database administrators: Data professionals responsible for managing databases and data systems rely on data item descriptions to ensure proper data integration and maintenance.
03
Business users and stakeholders: Having a clear understanding of the data items enables stakeholders to make informed decisions based on reliable and trustworthy data.
04
Compliance and audit teams: In regulated industries, data item descriptions are essential for compliance purposes and help ensure adherence to data protection regulations.
05
Data governance teams: These teams are responsible for defining and enforcing data management policies within an organization. Data item descriptions assist in establishing standards and managing data quality.
In conclusion, filling out a data item description form involves providing detailed information about the data item itself, including its name, purpose, type, format, source, dependencies, and any additional instructions. This form is crucial for data professionals, stakeholders, compliance teams, and data governance efforts to ensure accurate and meaningful data usage.
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What is data item description form?
The data item description form is a document used to provide detailed information about specific data elements within a database or system.
Who is required to file data item description form?
Typically, data administrators or anyone responsible for managing data within an organization is required to file the data item description form.
How to fill out data item description form?
The data item description form can be filled out by providing information such as data element names, descriptions, data types, formats, sources, and usage.
What is the purpose of data item description form?
The purpose of the data item description form is to document and organize information about data elements to ensure consistency and accuracy in data management.
What information must be reported on data item description form?
Information such as data element names, descriptions, data types, formats, sources, and usage must be reported on the data item description form.
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