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Local Records Retention Schedules Missouri Revised Statutes Chapter 109 (Public and Business Records) Section 255 authorizes the Local Records Board to establish minimum retention periods for the

How to fill out local records retention schedules

How to fill out local records retention schedules:

1. Begin by gathering all relevant documents and records that need to be included in the schedule.
2. Review the local records retention guidelines to understand the specific requirements for your organization or jurisdiction.
3. Create a spreadsheet or document to organize the information. Include columns for the type of record, the retention period, and any additional notes or instructions.
4. Start filling out the schedule by listing each record or document in the appropriate column. Be sure to include a clear and concise description of each item.
5. Determine the retention period for each record. This can usually be found in the local records retention guidelines or by consulting with the appropriate department or authority.
6. If there are any specific instructions or considerations for certain records, make note of them in the appropriate column.
7. Double-check your work to ensure accuracy and completeness. Review the schedule again to make sure all necessary records have been included and that the retention periods are correct.
8. Once the schedule is filled out, save it electronically and make copies for easy reference and distribution to relevant parties within your organization.

Who needs local records retention schedules:

1. Government agencies and departments: Local records retention schedules are commonly used by government agencies and departments to ensure compliance with legal requirements and to manage their records effectively.
2. Businesses and organizations: Many businesses and organizations have their own records retention schedules to comply with industry regulations and to manage their own internal records effectively.
3. Records managers and archivists: Records managers and archivists are responsible for developing and maintaining records retention schedules for their organizations or clients. They use these schedules to properly manage and preserve records throughout their lifecycle.

Remember to always consult with legal counsel or records management professionals to ensure that your records retention schedules are accurate and up to date with any relevant laws and regulations.

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What is local records retention schedules?

Local records retention schedules are documents that outline how long different types of records should be kept by an organization before they are destroyed or archived.

Who is required to file local records retention schedules?

Local government agencies and organizations are typically required to file local records retention schedules.

How to fill out local records retention schedules?

Local records retention schedules can be filled out by reviewing the types of records the organization keeps and determining the appropriate retention period for each.

What is the purpose of local records retention schedules?

The purpose of local records retention schedules is to ensure that organizations are keeping records for the appropriate amount of time to comply with legal requirements and to manage information effectively.

What information must be reported on local records retention schedules?

Local records retention schedules typically include the type of record, how long it should be kept, and any legal requirements related to the record.