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AGENDA CITY OF TAYLOR, TEXAS SPECIAL CITY COUNCIL MEETING CITY HALL, COUNCIL CHAMBERS, 400 PORTER STREET FEBRUARY 19, 2013, 7:00 P.M. CALL TO ORDER AND DECLARE A QUORUM REGULAR AGENDA; REVIEW/DISCUSS
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How to fill out special city council meeting
How to Fill Out a Special City Council Meeting:
Step 1: Determine the Purpose
01
Identify the specific reason or issue that necessitates a special city council meeting.
02
Evaluate if the matter cannot be addressed during a regular council session.
Step 2: Notify the Council Members
01
Inform all council members about the special meeting.
02
Provide the date, time, and location of the meeting.
03
Share any relevant documents or materials that members need to review beforehand.
Step 3: Create an Agenda
01
Prepare a detailed agenda outlining the items to be discussed during the special meeting.
02
Prioritize the most important matters and allocate sufficient time for each topic.
03
Collaborate with the council members to add any additional items they deem necessary.
Step 4: Follow Legal Procedures
01
Review your city's regulations or bylaws regarding special council meetings.
02
Ensure compliance with any notification requirements or specific protocols.
03
Consult with legal advisors, if needed, to guarantee adherence to applicable laws.
Step 5: Publicize the Meeting
01
Promote the special council meeting to the public through various channels.
02
Publish announcements in local newspapers, city websites, newsletters, and social media platforms.
03
Encourage community participation and attendance, particularly if the agenda involves matters of public interest.
Step 6: Facilitate the Meeting
01
Arrange the meeting venue and ensure all necessary equipment and materials are available.
02
Start the meeting on time and follow the agenda diligently.
03
Provide equal opportunity for council members to express their opinions and engage in fruitful discussions.
Step 7: Document the Proceedings
01
Assign a person to take detailed minutes of the meeting.
02
Document key decisions, actions, and any dissenting views.
03
Keep an accurate record of attendees and note any public comments received.
Step 8: Follow Up and Implementation
01
Communicate the outcomes and decisions made during the special meeting to relevant stakeholders.
02
Collaborate with council members and staff to implement any necessary actions.
03
Monitor progress and follow up on any outstanding tasks or commitments.
Who needs a special city council meeting?
01
Local government officials who encounter urgent or time-sensitive issues.
02
City council members who want to address specific matters outside the regular council sessions.
03
Members of the community who have concerns or proposals that require immediate attention from the city council.
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What is special city council meeting?
A special city council meeting is a meeting called outside of the regularly scheduled meetings to address specific issues or emergencies.
Who is required to file special city council meeting?
City officials or council members have the authority to call a special city council meeting.
How to fill out special city council meeting?
To fill out a special city council meeting, the individual calling the meeting must set the agenda, notify all council members, and follow any specific procedures outlined in the city's regulations.
What is the purpose of special city council meeting?
The purpose of a special city council meeting is to address urgent matters or issues that cannot wait until the next regularly scheduled meeting.
What information must be reported on special city council meeting?
The information reported on a special city council meeting may include the date, time, agenda items, attendees, and any decisions or actions taken during the meeting.
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