Get the free Facility Use Request Form - Stark Center

The H.J. Luther Stark Center for Physical Culture and Sports Department of Kinesiology & Health Education The University of Texas at Austin www.starkcenter.org; 512-471-0995 Director: Jan Todd, Jan

How to fill out facility use request form

Point by Point Guide on How to Fill Out a Facility Use Request Form:

1. Start by obtaining the facility use request form. You can typically find this form on the website of the organization or facility that manages the venue you wish to use. If the form is not available online, contact the appropriate authority or person to request a copy of the form.
2. Read and understand the instructions provided on the form. This will help you ensure that you are providing all the necessary information and filling it out correctly.
3. Begin by entering your personal information in the designated fields. This may include your name, address, phone number, and email address. Make sure to provide accurate contact information so that the facility can reach out to you if required.
4. Specify the date(s) and time(s) you would like to use the facility. Be as specific as possible, including the start and end times for each day. If you have alternative dates, include them as well.
5. Indicate the purpose of your facility use. Whether it's for a meeting, event, party, or any other purpose, provide a clear and concise description to help the facility understand your needs.
6. Determine the specific areas of the facility you will require access to. This could include rooms, halls, fields, or any other amenities the facility offers. Provide details on the quantity and size of the spaces you will need.
7. If applicable, provide information on any equipment or resources you will be bringing or requiring from the facility. This could involve audiovisual equipment, furniture, or any other items necessary for your use.
8. If you anticipate needing any additional services from the facility, such as catering or technical support, make sure to specify those needs in the appropriate section of the form.
9. Review the form for any errors or missing information. Double-check your contact details, requested dates, and any specific requests you have made to ensure accuracy.
10. Once you are satisfied with the completed form, sign and date it according to the instructions provided. Some forms may require additional signatures from other parties involved, such as a supervisor or event organizer.

Who Needs a Facility Use Request Form?

1. Organizations or individuals seeking to use a specific facility for an event or activity.
2. Event planners or coordinators arranging events in a facility.
3. Companies or groups planning meetings or conferences in a rented venue.
4. Schools or educational institutions organizing field trips, sports events, or other activities outside their premises.
5. Any person or entity that wants to utilize a facility's space or resources for a designated period of time.

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What is facility use request form?

The facility use request form is a document that allows individuals or organizations to request the use of a facility for a specific event or purpose.

Who is required to file facility use request form?

Anyone who wants to use a facility for an event or activity is required to file a facility use request form.

How to fill out facility use request form?

To fill out a facility use request form, you will need to provide information about the event or activity, date and time needed, number of attendees, and any special requests or requirements.

What is the purpose of facility use request form?

The purpose of the facility use request form is to facilitate the scheduling and allocation of facilities for various events or activities.

What information must be reported on facility use request form?

The facility use request form typically requires information such as event details, contact information, date and time needed, number of attendees, and any special requirements.

What is the penalty for late filing of facility use request form?

The penalty for late filing of the facility use request form may include additional fees, scheduling conflicts, or possible denial of the request.