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SAMPLE MOVE IN INSPECTION REPORT Address: Residents: Lease Start Date: Lease End Date: This report must be completed by the Resident and returned to our Management Office within five (5) days after

How to fill out move-in inspection report

How to fill out move-in inspection report:

1. Start by thoroughly inspecting the property: Walk through each room and note any damages or issues such as scratches, stains, broken fixtures, or malfunctioning appliances. Take detailed notes and use a checklist if available.
2. Document everything: Use a pen or digital device to write down your findings. Include the date, time, and location of the inspection. Take clear photos or videos to support your observations.
3. Be meticulous: Pay attention to every detail, including walls, ceilings, floors, windows, doors, plumbing fixtures, electrical outlets, and HVAC systems. Check for any signs of mold, pests, leaks, or safety hazards. Note the condition of carpets, blinds, and furniture, if any.
4. Communicate with the landlord or property manager: If you notice any existing damages, inform them promptly. It is essential to have a clear understanding of what is already damaged before you move in to avoid disputes later. Ensure any verbal agreements regarding repairs or improvements are documented in writing.
5. Use the provided move-in inspection form, if available: Many landlords or property managers may provide a standardized form for you to complete. Follow the instructions on the form, fill out all necessary sections accurately, and ensure that both parties sign and date the document. Make a copy for your records.
6. Keep a copy of supporting evidence: Attach your photos or videos to the inspection report or keep them organized in a separate file. This will serve as evidence in case there is a dispute about the property's condition upon your move-in.

Who needs move-in inspection report:

1. Tenants: It is essential for tenants to have a move-in inspection report to document the property's condition when they first move in. This report acts as evidence to protect their security deposit and avoid being held responsible for pre-existing damages.
2. Landlords or property managers: For landlords or property managers, the move-in inspection report serves as a benchmark to compare the property's condition at the time of move-out. It helps determine if any damages occurred during the tenant's occupation and allows for fair deductions from the security deposit, if necessary.
3. Legal purposes: In some jurisdictions, move-in inspection reports may be required by law to protect the rights of both tenants and landlords. These reports provide an objective record of the property's condition, avoiding disputes and potential legal issues related to damages.

In conclusion, filling out a move-in inspection report involves thorough inspection, accurate documentation, communication with the landlord or property manager, and using any provided forms. This report is beneficial for tenants, landlords, and legal purposes to ensure a fair and transparent renting experience.

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What is move-in inspection report?

The move-in inspection report is a document that records the condition of a rental property at the time the tenant moves in.

Who is required to file move-in inspection report?

The landlord or property manager is usually required to file the move-in inspection report.

How to fill out move-in inspection report?

To fill out a move-in inspection report, the landlord and tenant should walk through the property together, noting any existing damage or issues.

What is the purpose of move-in inspection report?

The purpose of the move-in inspection report is to document the condition of the property before the tenant moves in, to prevent disputes over damages later.

What information must be reported on move-in inspection report?

The move-in inspection report should include details about the condition of walls, floors, appliances, fixtures, and any existing damage or issues.