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INVITATION FOR QUOTATION TAIPEI/2015/NITER/Shopping/97 25Aug2015 To, Sub: Invitation for Quotations for supply of Goods Dear Sir, 1. You are invited to submit your most competitive quotation for the

How to fill out invitation for quotation

How to fill out an invitation for quotation:

1. Start by providing your contact information: Begin the invitation for quotation by including your company's name, address, phone number, and email address. This will allow potential suppliers to easily reach out to you.
2. Specify the details of the project: Clearly state the scope of the project for which you are seeking quotations. Include necessary information such as the quantity and specifications of the goods or services required, delivery dates, and any other specific requirements.
3. Clearly outline the submission guidelines: Provide instructions on how suppliers should format and submit their quotations. Specify the deadline for submission, preferred methods of submission (e.g., email, physical mail), and any required supporting documentation.
4. Include evaluation criteria: Specify the factors that you will consider when evaluating the quotations. This could include criteria such as price, quality, delivery time, and past performance. By clearly communicating your expectations, you can ensure that potential suppliers provide the information you need to make an informed decision.
5. State any terms and conditions: Outline any legal or contractual terms and conditions that suppliers must adhere to if they want to be considered. This could include requirements related to insurance, warranties, payment terms, or any other relevant regulations.

Who needs an invitation for quotation?

An invitation for quotation is typically needed by organizations or individuals who are seeking goods or services from external suppliers. It is commonly used in procurement processes to gather and compare quotations from multiple suppliers before making a purchasing decision.

Examples of entities that may require invitations for quotation include:

1. Businesses that want to source materials or products from suppliers.
2. Government agencies or public institutions that need to procure goods or services.
3. Non-profit organizations looking to assign contracts for specific projects or services.
4. Individuals who require specialized services or products.

Overall, anyone who wants to ensure transparency, competitiveness, and fairness in the procurement process can benefit from using an invitation for quotation.

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