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INVITATION FOR QUOTATION TAIPEI/2014/NITER/Shopping/36 13Mar2014 To, Sub: Invitation for Quotations for supply of Goods Dear Sir, 1. You are invited to submit your most competitive quotation for the
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How to fill out an invitation for quotation?

01
Start by stating the purpose of the invitation for quotation. Clearly define what goods or services you are seeking quotes for.
02
Provide a brief introduction to your company or organization. Mention your name, contact information, and any relevant details about your procurement process.
03
Include a detailed description of the goods or services required. Be specific about the quantity, quality, and any special requirements. This will help potential suppliers to provide accurate quotes.
04
Specify the deadline for submitting quotations. Give suppliers ample time to prepare their quotes. Include information on how and where to submit the quotations.
05
Request for supporting documents and certifications, if necessary. Depending on the nature of the goods or services, you may require suppliers to provide certain credentials or comply with specific standards.
06
Outline the evaluation criteria. Indicate the factors that will be considered when selecting the supplier, such as price, quality, delivery time, and after-sales service.
07
Provide any additional instructions or terms and conditions. This may include payment terms, delivery terms, warranty requirements, or any other relevant information.

Who needs an invitation for quotation?

01
Businesses or organizations seeking to make a purchase. Whether it's for goods or services, an invitation for quotation helps streamline the procurement process by inviting suppliers to submit their quotes.
02
Government agencies or public institutions. These entities often need to follow a transparent and competitive bidding process. An invitation for quotation ensures fair and equal opportunities for suppliers to participate.
03
Non-profit organizations or charities. When seeking quotes for donations or sponsorships, an invitation for quotation helps in documenting the options available and making informed decisions.
Overall, an invitation for quotation is beneficial for anyone looking to compare and negotiate prices, evaluate options, and select the most suitable supplier for their needs.
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Invitation for quotation is a document issued by an organization to solicit price quotes from vendors or suppliers for a particular project, product, or service.
Typically, procurement or purchasing department of an organization is responsible for filing invitation for quotation.
Invitation for quotation can be filled out by specifying the requirements, specifications, and terms of the project, product, or service for which price quotes are being solicited.
The purpose of invitation for quotation is to obtain competitive price quotes from vendors or suppliers to ensure cost-effective procurement.
Information such as project details, specifications, quantity required, terms and conditions, deadline for submission of quotes, and contact details must be reported on the invitation for quotation.
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