Get the free Travel and Subsistence claim form and guidance (148KB) - ihrdni

Travel and Subsistence Guidance (A) GENERAL Paragraph 7, Schedule A1 of the Interpretation Act (NI) 1954 states that the Department may make orders as to the expenses incurred by the parties appearing

How to fill out travel and subsistence claim

How to fill out a travel and subsistence claim:

1. Obtain a travel and subsistence claim form from your employer or the appropriate department within your organization.
2. Fill in your personal information, including your name, employee number, department, and contact details.
3. Provide the details of your travel, such as the purpose of the trip, destination, and the dates of the travel. Be clear and specific in describing the purpose, as it will help determine if the claim is valid.
4. Record your mode of transportation, whether it's by car, public transport, or air travel. In case of car travel, note the mileage and provide any required receipts or supporting documentation.
5. Document your subsistence expenses, including meals and accommodations. Keep in mind any company policies regarding expense limits and eligible expenses.
6. Attach any required supporting documentation, such as receipts, invoices, or contracts related to your travel and subsistence expenses. Ensure that all documentation is clear, legible, and accurate.
7. Double-check your completed claim form for any errors or missing information. Review it to confirm that all expenses are accurately recorded and supported by appropriate documentation.
8. Submit your travel and subsistence claim form to the designated authority within your organization, following any specific submission procedures or deadlines.

Who needs travel and subsistence claim:

1. Employees who are required to travel for work purposes, such as business meetings, conferences, or client visits, may need to submit a travel and subsistence claim.
2. Self-employed individuals or freelancers who incur travel and subsistence expenses while working on a project or for a client may also need to fill out such a claim.
3. It can vary depending on the organization or industry, but generally, anyone who incurs travel and subsistence expenses directly related to their work duties may be required to complete a travel and subsistence claim.

For pdfFiller’s FAQs

How can I edit travel and subsistence claim on a smartphone?

You can do so easily with pdfFiller’s applications for iOS and Android devices, which can be found at the Apple Store and Google Play Store, respectively. Alternatively, you can get the app on our web page: https://edit-pdf-ios-android.pdffiller.com/. Install the application, log in, and start editing travel and subsistence claim right away.

Can I edit travel and subsistence claim on an iOS device?

Use the pdfFiller app for iOS to make, edit, and share travel and subsistence claim from your phone. Apple's store will have it up and running in no time. It's possible to get a free trial and choose a subscription plan that fits your needs.

Can I edit travel and subsistence claim on an Android device?

You can make any changes to PDF files, like travel and subsistence claim, with the help of the pdfFiller Android app. Edit, sign, and send documents right from your phone or tablet. You can use the app to make document management easier wherever you are.

What is travel and subsistence claim?

Travel and subsistence claim is a request for reimbursement of expenses incurred while traveling for work purposes, including accommodation, meals, and transportation.

Who is required to file travel and subsistence claim?

Employees who have incurred travel and subsistence expenses for work purposes are required to file a travel and subsistence claim.

How to fill out travel and subsistence claim?

To fill out a travel and subsistence claim, employees must provide details of the expenses incurred during the work-related travel, including dates, locations, and amounts spent on accommodation, meals, and transportation.

What is the purpose of travel and subsistence claim?

The purpose of a travel and subsistence claim is to ensure that employees are reimbursed for expenses incurred while carrying out work-related travel, thereby reducing the financial burden on the employees.

What information must be reported on travel and subsistence claim?

Information such as dates of travel, locations visited, purpose of travel, amounts spent on accommodation, meals, and transportation must be reported on a travel and subsistence claim.