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PUBLIC HEALTH DIVISION Center for Prevention and Health Promotion & Center for Health Protection Data Use Agreement Oregon Health Authority Public Health Division Injury and Violence Prevention Program

How to fill out data use agreement

How to fill out a data use agreement:

1. Read the agreement thoroughly: Start by reading the entire data use agreement carefully to understand its terms and conditions. Make note of any areas that are unclear or require clarification.
2. Provide accurate information: Fill out the agreement with accurate and up-to-date information. This includes providing your name, contact details, and any other required personal or organizational information.
3. Understand the purpose: Familiarize yourself with the purpose of the data use agreement. It outlines the specific ways in which the data will be used. Ensure that the purpose aligns with your needs and objectives before proceeding.
4. Identify data responsibilities: Determine the responsibilities associated with handling the data. This may include restrictions on data sharing, data protection measures, or any other obligations that need to be fulfilled.
5. Seek legal advice if necessary: If you are unsure about certain clauses or legal implications of the data use agreement, it is advisable to seek legal advice. An attorney experienced in data protection and privacy laws can provide valuable guidance and help ensure that you are adhering to all relevant regulations.

Who needs a data use agreement:

1. Businesses: Companies that collect and process customer data, such as e-commerce platforms or marketing agencies, often require data use agreements. It helps protect the privacy of individuals and defines the terms under which the data can be used.
2. Healthcare organizations: Hospitals, clinics, and research institutions that handle patient data also need data use agreements. These agreements ensure compliance with health privacy laws, such as the Health Insurance Portability and Accountability Act (HIPAA) in the United States.
3. Academic institutions: Universities and research centers that conduct studies involving human subjects or sensitive data typically require data use agreements. These agreements safeguard the privacy and confidentiality of participants' information.
4. Government agencies: Government entities that collect and share data, such as statistical data or demographic information, often use data use agreements. These agreements help ensure compliance with privacy and data protection regulations.
5. Service providers: Service providers who have access to their clients' data, such as cloud storage providers or software vendors, may need to enter into data use agreements. These agreements protect the privacy and security of the client's data and outline the terms of service.

Note: The need for a data use agreement may vary depending on local laws and regulations. It is important to consult legal professionals to determine the specific requirements for your situation.

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What is data use agreement?

A data use agreement is a legal contract that defines how data can be used or shared by parties involved.

Who is required to file data use agreement?

Any organization or individual that wants to access or use data that is subject to certain restrictions or conditions may be required to file a data use agreement.

How to fill out data use agreement?

To fill out a data use agreement, parties involved need to provide information about the data being used, the purpose of its use, how it will be protected, and any other relevant details as specified in the agreement template.

What is the purpose of data use agreement?

The purpose of a data use agreement is to establish clear guidelines and expectations for how data can be utilized, shared, and protected to safeguard the interests of all parties involved.

What information must be reported on data use agreement?

A data use agreement should include details about the type of data being used, the purpose of use, security measures to protect the data, responsibilities of parties involved, and any limitations on data sharing.