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REQUEST FOR PROPOSALS ADDENDUM DATE: June 14, 2010, ADDENDUM #1 RFP# R2096 TITLE: Miami Halfway House (Rebid) DATE DUE: July 14, 2010, DMS CLASS CODE: 913220 Todays Solicitation Conference has been

How to fill out request for proposals addendum

How to fill out a request for proposals addendum:

1. Read the original request for proposals (RFP) thoroughly: Before filling out the addendum, it is important to have a good understanding of the original RFP. Identify any gaps or clarification needed to be addressed in the addendum.
2. Start with the heading: Begin by clearly indicating that the document is an addendum to the original RFP. Use a heading that distinguishes it from the initial RFP, for example, "Addendum to Request for Proposals - [RFP Number]."
3. Provide a brief introduction: In the addendum, briefly explain the purpose and context of the proposed changes or additional information. Clearly state what section or sections of the original RFP are being modified or expanded upon.
4. Present the changes: Clearly articulate the changes you propose, providing the updated information or addressing any gaps identified earlier. Use bullet points or numbered lists to make the changes easily recognizable and understandable.
5. Include detailed explanations, if necessary: If there are specific instructions or explanations needed regarding the proposed changes, provide them in a clear and concise manner. Include any necessary attachments, such as diagrams or sketches, to support the proposed modifications.
6. Use a consistent format: Keep the format of the addendum consistent with the original RFP. Use the same font, style, and headings to maintain a cohesive and professional appearance.
7. Use language that is clear and unambiguous: Ensure that the language used in the addendum is straightforward and easily understood. Avoid technical jargon or complex terms that may confuse or mislead potential bidders.

Who needs a request for proposals addendum?

1. Organizations issuing the RFP: If the organization issuing the RFP realizes that there is a need for modification or additional information, they may choose to issue an addendum to communicate these changes to potential bidders.
2. Potential bidders: Companies or individuals who are preparing a proposal in response to the RFP may need the addendum to ensure they have the most up-to-date instructions and requirements. The addendum helps avoid confusion and ensures that all bidders have a level playing field.
3. Stakeholders or evaluators: Any stakeholders involved in the evaluation process, such as review committees or decision-makers, may require the addendum to accurately assess the proposals submitted. The addendum ensures that all stakeholders are aware of any changes or clarifications made to the original RFP.

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