Get the free SUBRECIPIENT MONITORING INVOICE CHECKLIST AND APPROVALS - macalester

Subrecipient Number: Invoice Number: Final Invoice ? Grants Accountant: yes/no Verify the reporting period on the invoice Verify the period of ...

How to fill out subrecipient monitoring invoice checklist

How to fill out subrecipient monitoring invoice checklist:

1. Begin by reviewing the subrecipient monitoring invoice checklist form provided by your organization or funding agency. Make sure you have a thorough understanding of its requirements and the information it requires.
2. Start by entering the basic details at the top of the checklist, such as the name of the subrecipient, the invoice number, and the date. This will help identify the invoice and ensure accurate recordkeeping.
3. Review the specific activities or deliverables outlined in the subrecipient agreement or contract. Compare these with the invoice and ensure that all invoiced items are aligned with the agreed-upon scope of work.
4. Match the items listed on the invoice with the supporting documentation provided by the subrecipient. This may include receipts, invoices from subcontractors, or other proof of expenses. Check that the supporting documentation aligns with the invoiced amounts and activities.
5. Verify the arithmetic calculations on the invoice. Double-check that all calculations, including subtotals and the final total, are accurate.
6. Assess the eligibility of expenses. Review the invoiced expenses to ensure they are allowable, reasonable, and allocable according to the terms of the subrecipient agreement and any relevant regulations or guidelines.
7. Consider other requirements or restrictions indicated in the subrecipient monitoring invoice checklist. This may include specific certifications or approvals that need to be included or additional documentation that must be provided.
8. If you identify any discrepancies, errors, or missing information, reach out to the subrecipient for clarification, corrections, or additional documents. Effective communication and collaboration are crucial in ensuring accurate monitoring and invoice compliance.

Who needs subrecipient monitoring invoice checklist:

1. Organizations that provide funding or grants to subrecipients. They need a subrecipient monitoring invoice checklist to ensure proper oversight and compliance with funding requirements.
2. Subrecipients that receive funding from organizations or agencies. They need a subrecipient monitoring invoice checklist to guide them in preparing accurate and compliant invoices, ensuring smooth financial transactions with the funding entity.
3. Auditors or financial reviewers who conduct monitoring activities. They use the subrecipient monitoring invoice checklist to assess the accuracy and compliance of subrecipient invoices as part of their monitoring or audit processes.

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What is subrecipient monitoring invoice checklist?

The subrecipient monitoring invoice checklist is a tool used to track and verify expenses and activities of subrecipients.

Who is required to file subrecipient monitoring invoice checklist?

All organizations that receive funding and have subrecipients are required to file the subrecipient monitoring invoice checklist.

How to fill out subrecipient monitoring invoice checklist?

The checklist should be filled out by reviewing the subrecipient's invoices and ensuring that they comply with the funding requirements.

What is the purpose of subrecipient monitoring invoice checklist?

The purpose of the checklist is to ensure that the funds are being used appropriately and in accordance with the grant agreement.

What information must be reported on subrecipient monitoring invoice checklist?

The checklist should include details of the expenses incurred by the subrecipient, as well as any supporting documentation.