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Cardiff and Vale University Local Health Board DISCLOSURE OF PERSONAL DATA TO THE POLICE GUIDELINES Reference No: UHF 047 Documents to read alongside these guidelines Version No: UHF 1 Previous UHF

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How to fill out disclosure of personal data

How to fill out disclosure of personal data:

01

Begin by providing your personal information such as your full name, address, contact number, and email address.

02

Next, indicate the purpose for which the disclosure is being made. This could be for medical records, employment verification, or any other specific reason.

03

Specify the types of personal data that you are authorizing to be disclosed. This may include information such as your social security number, date of birth, or financial details.

04

Indicate the duration for which the disclosure is valid. This may be a one-time authorization or a duration specified by the requester.

05

Sign and date the disclosure form to confirm your consent and understanding of the disclosure.

06

Keep a copy of the completed form for your records.

Who needs disclosure of personal data?

01

Organizations or institutions that require access to personal data for legitimate purposes, such as employers conducting background checks or medical professionals needing medical history.

02

Service providers or third-party vendors that need access to personal data to perform specific tasks, such as IT support or data processing.

03

Governing bodies or regulatory authorities that require access to personal data in order to comply with legal or regulatory obligations.

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What is disclosure of personal data?

Disclosure of personal data is the act of making private information known to others, typically through official channels or documents.

Who is required to file disclosure of personal data?

Individuals or organizations that handle personal data are required to file disclosure of personal data.

How to fill out disclosure of personal data?

Disclosure of personal data can be filled out online or submitted through a physical form provided by the relevant authorities.

What is the purpose of disclosure of personal data?

The purpose of disclosure of personal data is to increase transparency and accountability in the handling of personal information.

What information must be reported on disclosure of personal data?

Information such as name, address, contact details, and any other personal data as required by regulations must be reported on disclosure of personal data.

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