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NOTICE TO EMPLOYERS Reporting Newly Hired Employees New legislation requires all Missouri employers to report each newly hired employee within 20 calendar days of the hire. INFORMATION FOR EACH NEW

How to fill out reporting newly hired employees

How to fill out reporting newly hired employees:

1. Gather necessary information: Collect all required details about the newly hired employee, including their full name, contact information, position/title, start date, and any other relevant information.
2. Complete the reporting form: Use the provided reporting form or template to fill in the employee's information accurately and clearly. Double-check for any errors or missing information before submission.
3. Provide employment details: Include the employee's job description, department, supervisor's name, and any other relevant employment details.
4. Submit supporting documents: Attach any necessary documents to support the new hire reporting, such as copies of the employee's identification documents or work authorization paperwork if applicable.
5. Send the report to the appropriate department: Submit the completed reporting form and supporting documents to the designated department responsible for managing new hires, such as the Human Resources department or Payroll department.

Who needs reporting newly hired employees:

1. Human Resources Department: The HR department is responsible for managing and maintaining employee records, including new hires. They need this report to update their records and ensure compliance with company policies and legal requirements.
2. Payroll Department: The payroll team needs the new hire report to accurately process the employee's salary, benefits, and any other payroll-related matters.
3. Supervisor/Manager: The newly hired employee's supervisor or manager needs the report to be informed about the new team member's details, such as contact information, position, and start date to facilitate communication and onboarding processes.
4. Compliance and Legal Departments: These departments may require the new hire report for legal and regulatory compliance purposes, such as verifying work authorization or conducting background checks.
5. Finance Department: The finance team may require this report to update their records and budgeting plans, as newly hired employees' salaries and benefits can impact financial projections.

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