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INDEX Name of Work: Providing LED floodlight at new volleyball court (Girls) and volleyball wall near old Gym. SL. No. Description Page Index Page 1 PART 2 1 Information and tendering for Contractors

How to fill out notice inviting tender

How to fill out notice inviting tender:

1. Determine the necessary information: Start by identifying the project for which the tender is being invited. Note down the project details such as scope, objectives, and any specific requirements.
2. Prepare the tender notice: Begin by writing a clear and concise statement that indicates the intention to invite tenders. Include the project's name, description, estimated budget, and deadline for submission. Specify the format in which the tender should be submitted, such as hard copy or online.
3. Provide contact information: Include the contact details of the person or department responsible for receiving the tenders. This should include the name, title, organization, address, phone number, and email address. Ensure that the contact person is readily available to answer any questions potential bidders may have.
4. Include eligibility criteria: Define the qualifications and prerequisites that bidders must meet in order to be eligible to participate. This may include licenses, certifications, financial stability, and relevant experience. Be specific about the documents and information that bidders need to provide to demonstrate their eligibility.
5. Specify submission requirements: Clearly state the documents, formats, and any supporting materials that bidders need to submit along with their tender. This may include a completed bid form, price breakdown, work plan, references, and any other relevant information or attachments. Provide instructions on how to submit the tender, whether it's through mail, email, or an online portal.
6. Set evaluation criteria: Outline the criteria that will be used to evaluate the tenders. This may include factors like price, quality, experience, methodology, and compliance with specifications. Indicate the weighting or relative importance of each criterion to guide the bidders in preparing their proposals.
7. State the timeline: Clearly define the timelines for the tendering process. This should include the deadline for submitting the tender, the evaluation period, and when the award decision will be communicated. Be sure to allow sufficient time for bidders to prepare and submit their proposals, as well as for the evaluation process to be conducted thoroughly.

Who needs notice inviting tender:

1. Government agencies: Government organizations often need to procure goods, services, or construction works through a competitive bidding process. They issue notice inviting tender to ensure open and fair competition among potential suppliers or contractors.
2. Private companies: Private companies may also require notice inviting tender when they have a specific project or contract that needs to be outsourced. By soliciting tenders, companies can compare offers and select the most suitable vendor or contractor based on their requirements and criteria.
3. Non-profit organizations: Non-profit organizations that engage in projects or initiatives requiring external support or collaboration may also utilize notice inviting tender. This allows them to identify competent individuals or organizations willing to offer their services or resources in a cost-effective and transparent manner.

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What is notice inviting tender?

Notice inviting tender is a formal invitation to interested parties to submit bids for a project or procurement.

Who is required to file notice inviting tender?

Government agencies, organizations, or companies looking to procure goods or services through a competitive bidding process are required to file notice inviting tender.

How to fill out notice inviting tender?

Notice inviting tender can be filled out by providing detailed information about the project or procurement, including requirements, deadlines, evaluation criteria, and submission instructions.

What is the purpose of notice inviting tender?

The purpose of notice inviting tender is to ensure transparency, competitiveness, and fairness in the procurement process by inviting multiple vendors to bid on a project.

What information must be reported on notice inviting tender?

Information that must be reported on notice inviting tender includes project details, requirements, evaluation criteria, submission instructions, deadline, and contact information.