Get the free Vendor Change Request form - University of Rhode Island

Vendors registered with The University of Rhode Island may request address changes and/or email address changes by completing and submitting this form.

How to fill out vendor change request form

How to fill out a vendor change request form:

1. Gather necessary information: Start by collecting all the information required for the vendor change request form. This may include details such as the current vendor's name and contact information, the reason for the change, the proposed new vendor's information, and any supporting documents or justifications.
2. Complete the vendor change request form: Fill in all the requested fields in the form. Provide accurate and detailed information to ensure the request is properly evaluated and processed. Follow any specific instructions provided on the form, such as attaching supporting documents or obtaining necessary approvals.
3. Review the form for accuracy: Before submitting the vendor change request form, carefully review all the information you have provided. Verify that there are no missing or incorrect details that could potentially delay the request or cause misunderstandings.
4. Seek additional approvals, if required: Depending on your organization's procedures, additional approvals may be necessary for the vendor change request. For example, you may need to obtain approval from a department head, a procurement team, or a budgetary authority. Ensure that you follow any internal protocols before submitting the form.
5. Submit the form through the appropriate channels: Once the vendor change request form is complete and all necessary approvals have been obtained, submit the form according to your organization's procedures. This may involve submitting it through an online portal, sending it to a specific department, or delivering a printed copy to the relevant personnel.

Who needs a vendor change request form?

1. Procurement or purchasing department: The procurement or purchasing department within an organization typically needs a vendor change request form to track and manage vendor changes. This department is responsible for ensuring that all vendor changes are properly evaluated, approved, and implemented.
2. Finance department: The finance department is often involved in reviewing and approving vendor change requests. They need this form to ensure that any financial implications, such as revised contracts or payment terms, are taken into account and properly recorded.
3. Vendor management team: Organizations with dedicated vendor management teams may require a vendor change request form to streamline their processes. This team is responsible for evaluating the performance and suitability of vendors and ensuring that any changes align with the organization's objectives and standards.
4. Relevant stakeholders: Depending on the nature of the vendor change, other stakeholders within the organization may also need the vendor change request form. This could include department heads, project managers, or individuals directly impacted by the change, as they may need to provide input or approve the request.

Remember, the specific individuals or departments involved in using the vendor change request form can vary depending on the organization's structure and procedures. It's important to consult internal guidelines or reach out to the appropriate personnel to determine who needs to use this form in your specific context.

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